This document is provided for your information only.
- It may help you take certain steps to protect the privacy and security of
- your personal information on the Internet. This document does not, however,
- address all online privacy and security issues, nor does it represent a
- recommendation about what constitutes adequate privacy and security
- protection on the Internet.
-
-
Using &brandShortName; Mail &
- Newsgroups
-
-
&brandShortName; Mail & Newsgroups lets you conveniently manage all your
- Internet communications from one place. You can set up and maintain multiple
- business and personal mail accounts and Internet newsgroups, all from one
- window — the Mail & Newsgroups window.
-
-
To start using &brandShortName; Mail & Newsgroups:
-
-
-
Click the Mail & Newsgroups icon in the lower-left corner of the
- &brandShortName; Navigator window.
To set up a mail or newsgroup account, first open the Window menu and choose
- Mail & Newsgroups. If you haven't already set up an account, the
- Account Wizard appears automatically, enabling you to set up an account.
-
-
The Account Wizard guides you through the process of creating a new account.
- If you don't know a setting, click Cancel and ask your Internet service
- provider (ISP) or help desk.
-
-
If an account already exists, the Account Wizard doesn't appear
- automatically when the Mail window opens. Instead, after opening the Mail
- window, open the File menu and choose New, then Account. For more details,
- see Setting Up
- Additional Mail & News Accounts.
-
-
Setting Up Mail
- Accounts with an ISP or Email Provider
-
-
Before you set up a mail account, your ISP or email provider should give you
- the following information:
Before you set up a newsgroup account, your ISP or email provider should
- give you the following information:
-
-
-
your email address
-
newsgroup server name
-
account name
-
-
-
To set up a new mail or newsgroup account, begin from the Mail window:
-
-
-
Open the Edit menu and choose Mail & Newsgroups Account Settings. You
- see the Mail & Newsgroups Account Settings dialog box.
-
Click Add Account to start the Account Wizard.
-
-
The information requested by the Account Wizard depends on the type of
- new account you specify in its first window. The boldface headings that
- follow correspond to the windows you'll see when you're setting
- up an ISP or email provider account.
-
-
New Account Setup: Choose the type of account you want
- to set up, then click the right arrow.
-
Identity: Enter the name and email address appropriate
- for this account, then click the right arrow.
If you want this account to be a part of the Local Folders Global
- Inbox account, keep the Use Global Inbox box checked. Mail for
- this account will then be stored in your Local Folders. Otherwise, if
- the checkbox is unchecked, mail will be stored in its own
- directory.
-
Enter the name of your outgoing mail server (SMTP).
-
-
Note: You need to specify only one outgoing mail
- server (SMTP), even if you have several mail accounts. The name of
- your SMTP host may not have been
- explicitly listed in the account setup information provided to you.
- For example, your SMTP host may be the same as your POP or IMAP host.
- If in doubt, contact your ISP or system administrator.
-
-
Click the right arrow to continue.
-
-
-
User Names: Enter the incoming and outgoing user names
- provided by your ISP or email provider, then click the right arrow.
-
Account Name: Enter whatever name you want to use to
- refer to this account, then click the right arrow.
-
Congratulations! Verify that the information you entered
- is correct. If necessary, verify the information you entered with your ISP
- or system administrator. When you are sure that it's correct, click
- Finish to set up your account.
-
You see your new account listed in the left side of the Mail &
- Newsgroups Account Settings dialog box. Click OK to start using your new
- account.
-
-
-
You are now ready to get messages from your account. &brandShortName; Mail
- & Newsgroups will prompt you for your password when you retrieve mail for
- the first time every session. For detailed instructions on how to retrieve
- mail, see Getting New Messages.
You use the Account Settings dialog box to add a new account or to change
- information for an existing account, including:
-
-
-
mail and newsgroup server settings (for example, message deletion and
- download preferences)
-
storage settings for message copies and folders
-
your reply-to address, organization name, and signature
-
-
-
To add a new account or change settings for an existing account, begin from
- the Mail window:
-
-
-
Open the Edit menu and choose Mail & Newsgroups Account Settings. You
- see the Mail & Newsgroups Account Settings dialog box. You can perform
- these tasks:
-
-
Add Account: Click this button to set up a new mail
- or news account. Be sure to type the account information exactly as it
- is given to you. Move through the screens with the arrows, or click
- Cancel to stop account creation.
-
Set as Default: Select an account, then click this
- button to make the selected account appear at the top of your list of
- accounts in the Mail Window. The change takes effect the next time you
- open Mail & Newsgroups.
-
-
The default account is the one that you want to log into and (for
- IMAP accounts only) automatically check for new messages when you
- start Mail & Newsgroups. (For POP accounts, you must always click
- the Get Msg button to get new messages.)
-
-
Remove Account: Select an account, then click this
- button to remove it completely from your Mail window.
To view or change information for an existing mail or newsgroup account,
- begin from the Mail window:
-
-
-
Open the Edit menu and choose Mail & Newsgroups Account Settings. You
- see the Mail & Newsgroups Account Settings dialog box.
-
Click the account name in the left-hand side of the Account Settings
- dialog box. You see information about the account, such as your email
- address and signature file, in the right side of the dialog box.
-
Click any of these items beneath the name of an account to see the
- corresponding settings:
-
Important: If you need to change the server type
- (for example, from POP to IMAP) you must first remove the existing
- account. Next, you must exit &brandShortName; and restart it. You can
- then reopen the Mail & Newsgroups Account Settings dialog box and
- recreate an account with the new server type by clicking Add
- Account.
-
-
Copies & Folders: These settings determine
- whether to send automatic messages (blind carbon copies) and where you
- want to store copies of outgoing messages, message drafts, and message
- templates. For more information, see Mail
- & Newsgroups Account Settings - Copies & Folders.
-
Composition & Addressing: These settings allow
- you to choose your default format and quoting behavior when composing a
- message. You can also override the global directory server settings
- specified for all address books in the Preferences dialog box. For more
- information, see Mail & Newsgroups Account
- Settings - Composition & Addressing.
Disk Space (POP accounts only): This setting
- determines the maximum size of messages that you are willing to
- download to your hard disk. For more information, see
- Disk Space Settings (POP).
-
Security: These settings determine which
- certificates are used to
- digitally sign and encrypt mail messages that you send. Digital
- signatures allow you to identify yourself reliably to others in
- mail messages that you send. Encryption helps ensure that your
- messages remain private while they are in transit over the
- Internet. For more information, see
- Mail & Newsgroups Account Settings -
- Security.
For an IMAP account, you can retrieve new messages automatically and display
- them in the Inbox by opening Mail & Newsgroups and selecting the Inbox
- for the IMAP account.
-
-
For a POP account, you must select the Inbox and click Get Msgs to retrieve
- your messages. By default, messages from your POP account are downloaded in
- full and deleted from the POP server when you retrieve them. You can
- change your POP server settings to
- retrieve just the headers and/or store a copy of messages on the server in
- addition to downloading them to your computer.
-
-
You can also set up Mail & Newsgroups to get new messages at startup and
- to check for new messages at timed intervals.
-
-
-
-
-
-
-
-
Mail & Newsgroups icon
-
-
-
-
The Mail & Newsgroups icon on the status bar displays a green arrow to
- notify you when new messages have arrived.
-
-
-
-
-
-
-
-
New mail notification
-
-
-
-
To set up a mail account to automatically check for new messages, begin from
- the Mail window:
-
-
-
Open the Edit menu and choose Mail & Newsgroups Account Settings. You
- see the Mail & Newsgroups Account Settings dialog box.
-
If you have multiple accounts, select an account and click the Server
- Settings category for that account.
-
Select one or both of the following options in the Server Settings
- section:
-
-
Check for new mail at startup: Select this checkbox
- if you want to check this account automatically for new messages
- whenever you start Mail & Newsgroups. For POP accounts, Mail &
- Newsgroups checks for new mail, but doesn't download new messages
- until you click Get Msgs or unless you choose Automatically download
- any new messages.
-
Check for new messages every [__] minutes: Select
- this checkbox if you want to specify the number of minutes between mail
- checks. You can also check for new messages at any time by clicking Get
- Msgs in the Mail window.
-
-
-
Click OK. Your settings take effect the next time you start
- &brandShortName; Mail & Newsgroups.
You can always retrieve messages manually at any time. To get new messages
- for the selected account or newsgroup, do one of the following:
-
-
-
Click Get Msgs on the Mail toolbar.
-
Open the File menu (in the Mail window) and choose Get New Messages.
-
-
-
To get new messages for all your mail accounts, begin from the Mail
- window:
-
-
-
Click the triangle on the Get Msgs button in the Mail toolbar.
-
Choose Get All New Messages. &brandShortName; Mail & Newsgroups
- retrieves new messages for all your mail accounts.
-
-
If you are not currently logged into one of your mail accounts, Mail
- & Newsgroups first prompts you to enter your user name and password
- before retrieving new messages for that account. (If you have already
- stored your user name and password using the Password Manager, Mail &
- Newsgroups doesn't prompt you for this information.)
-
-
-
-
Note: You can also open the File menu (in the Mail window)
- and choose Get New Messages for.
-
-
To get new messages for a specific mail account, begin from the Mail
- window:
-
-
-
Click the triangle on the Get Msgs button on the Mail toolbar.
-
Choose the account for which you want to retrieve mail.
-
-
-
Note: Mail & Newsgroups prompts you for your password
- the first time you retrieve messages for an account. You can choose to have
- Mail & Newsgroups store your password in the Password Manager at that
- time.
-
-
Password Manager can save all your user names and passwords on your own
- computer and enter them for you automatically. For more information, see
- Using the Password
- Manager.
To sort messages by categories such as subject, sender, date, or priority,
- begin from the Mail window:
-
-
-
Click the appropriate column heading in the message list window. Or, open
- the View menu, choose Sort by, and then select the column you want to sort
- by.
-
-
-
To reorder column headings, begin from the Mail window:
-
-
-
Click and drag a column heading to the left or right to reposition the
- column.
-
-
-
To change which columns are displayed, begin from the Mail window:
-
-
-
Click the Show/Hide Columns icon
- and select the column to be added/removed from the list.
-
-
-
To group messages by threading (subject), so each message is grouped with
- all its responses:
-
-
-
Click the thread button to the left of the Subject, Sender, and Date
- column headings. Or, open the View menu, choose Sort by, and then select
- Threaded.
-
-
-
-
-
-
-
-
-
Thread button
-
-
-
-
Tip: The thread button automatically sorts the threads by
- the age of their parent messages. If you want to use another sort criterion
- for the threads, open the View menu and select the desired option from the
- Sort by submenu.
-
-
Tip: Select Preserve threading when sorting messages
- in the Mail & Newsgroups Preferences
- if you want &brandShortName; to preserve the threaded message grouping when
- sorting messages with column header clicks. The thread button just toggles
- between threaded and unthreaded message grouping in this mode. If Preserve
- threading when sorting messages is not selected, &brandShortName;
- automatically displays the messages unthreaded when you sort them by clicking
- on a column header.
-
-
Tip: To help you identify unread messages in a collapsed
- thread where you've read the parent message, &brandShortName; Mail &
- Newsgroups underlines the parent message.
To save a mail message as a plain-text, HTML, or Outlook Express file:
-
-
-
In the Mail window, select the message.
-
Open the File menu and choose Save As, and then choose File.
-
For Save as type, choose a file type (HTML, Text, or Mail file).
- Choose Mail file if you want to save the message so it can be opened by
- Microsoft Outlook or Outlook Express.
-
Change the filename's extension to end in .html, .txt, or .eml,
- depending on the file type you chose in step 3.
By default, images and other content, that is hosted remotely, will not
- display in messages you receive, except from senders in your Personal
- Address Book. To change these settings:
-
-
-
Open the &brandShortName;
- Edit menu and choose Preferences.
-
Under the Mail & Newsgroups category, click Message Display. (If
- no subcategories are visible, double-click Mail & Newsgroups to
- expand the list.)
-
In the General section, do one of the following:
-
-
To allow all remote content, uncheck Block images and other
- content from remote sources.
-
To block all remote content, uncheck but allow if the sender is in
- this address book:.
-
To change which address book you use for people who send messages
- that are allowed to display remote content, select the correct address
- book from the drop down.
-
-
-
Click OK to have your change take affect.
-
-
-
By default, JavaScript and plug-ins are not enabled for mail messages you
- receive. To change these settings:
-
-
-
Open the &brandShortName;
- Edit menu and choose Preferences.
-
Under the Advanced category, click Scripts & Plug-ins. (If no
- subcategories are visible, double-click Advanced to expand the
- list.)
-
-
Under Enable JavaScript for, check Mail &
- Newsgroups to enable JavaScript.
-
Under Enable Plug-ins for, check Mail & Newsgroups
- to enable plug-ins.
You can address, compose, reply to, or send a new message by doing one of
- the following:
-
-
-
In any &brandShortName; window, open the File menu and choose New, then
- Message.
-
Click Compose on the Mail toolbar.
-
While displaying a message, click Reply, Forward, or Reply All on the
- Mail toolbar.
-
From the Address Book window, select an address and click Compose on the
- Address Book.
-
-
-
Tip: Use the Mail & Newsgroups Account Settings -
- Composition & Addressing dialog box to specify
- the HTML text editor to use for composing messages sent from this account.
- (You can specify a different editor for each of your accounts.) See
- Changing the Settings for an
- Account for more information.
-
-
Composing messages in HTML format allows you to use different fonts, text
- styles (such as bold or italic) and text colors, tables, numbered or bulleted
- lists, and pictures in your messages. However, some recipients may only be
- able to read messages composed in plain text format. If you want to use the
- plain-text editor occasionally, you can hold down the Shift key while
- clicking the Compose or the Reply button to use the plain-text editor on an
- as-needed basis.
Use the Compose window to address, compose, and send mail and newsgroup
- messages. First specify whether you want to compose messages in plain text or
- HTML by default in the Composition & Addressing
- Preferences panel (open the Edit menu and choose Mail & Newsgroups
- Account Settings).
-
-
To view the Compose window, click the Compose button on the Mail
- toolbar.
-
-
The Compose window contains the following:
-
-
-
Mail Toolbar
-
-
You can click the following buttons:
-
-
Send: To send a completed message.
-
Address: To search for names in your address
- books.
-
Attach: To attach a file to a message. See
- Using Attachments for more
- information.
-
Spell: To check the spelling of your message
- text.
-
Security: To display information about whether
- your message will be sent encrypted or digitally signed (or
- both).
-
Save: To save the message as a draft.
-
-
-
Addressing area: Where you enter the email addresses of recipients.
-
Attachments area: When you attach files to a message (by clicking in this
- area or by clicking the Attach button), the filenames will be listed in the
- Attachments area to the right of the Addressing area.
-
Message body area: Where you type the contents of your message.
-
-
-
If you've chosen to compose messages using the HTML editor, you see an
- additional toolbar with text formatting buttons similar to those in
- &brandShortName; Composer.
If you have address autocompletion
- enabled (it's enabled by default), type the first few letters of
- the recipient's name and wait for Mail & Newsgroups to complete
- the address. (Or you can type part of the name and immediately press
- ReturnEnter to have Mail
- & Newsgroups try to complete the address.)
-
-
If multiple addresses are displayed, select an address and press
- ReturnEnter.
-
-
Note: Use a comma to separate multiple addresses on the
- same line. Do not use a comma to separate first or last names. For
- example, multiple entries might be:
If necessary, click To to choose a different recipient type:
-
-
To: For primary recipients of your message.
-
Cc: For secondary recipients (carbon copy).
-
Bcc: For secondary recipients not identified to the
- other recipients, including those in the cc list (blind carbon
- copy).
-
Reply-To: For recipients to reply to a different
- email address other than the one the message is sent from.
-
Newsgroup: For posting to a newsgroup.
-
Followup-To: For redirecting a newsgroup posting, so
- that subsequent replies go directly to the redirected newsgroup instead
- of the original newsgroup.
-
-
-
-
-
Tip: You can quickly address a message by clicking the
- email address contained in a message you're reading, and then selecting
- Compose Mail To from the pop-up menu.
-
-
Changing the
- Account From Which a Message is Sent
-
-
If you have multiple mail accounts, the account listed in the From field is
- based on the account (or server) you selected when you choose to create a new
- message. However, &brandShortName; Mail & Newsgroups also allows you to
- change the account a message is sent from while you're composing a
- message. Click the From field to view a list of your accounts and then select
- the account you want. A copy of the message is saved in the Sent folder of
- the account where you sent the message from.
-
-
About Address Autocompletion
-
-
Address autocompletion allows you to address mail easily from the Compose
- window without having to search for names or type complete names. Mail &
- Newsgroups automatically checks your address books and an
- LDAP directory server (if available) and
- completes the name if it finds a unique match. It also prevents mistakes by
- showing all possible choices with additional information if it finds multiple
- matches. Address autocompletion is enabled by default.
-
-
If you don't want to use an address that Mail & Newsgroups
- provides, press Backspace or Delete to remove characters and then enter an
- alternate address.
-
-
To disable address autocompletion:
-
-
-
Open the &brandShortName;
- Edit menu and choose Preferences.
-
Under the Mail & Newsgroups category, click Addressing. (If no
- subcategories are visible, double-click Mail & Newsgroups to expand
- the list).
-
In the Address Autocompletion section, deselect Local Address
- Books and Directory Server.
While you're composing a message, you can select these additional
- message sending options from the Options menu:
-
-
-
Select Addresses: The Select Addresses option lets you
- choose the recipient's email address from your Address Books or a
- remote directory. To look up an address in an address book or directory,
- enter the first few letters of the recipient's first or last name to
- start the search. Select an address and then click To:, Cc:, or Bcc: to
- address your message.
-
Check Spelling: Checks the spelling of the message text
- before you send it. You can also click Spell.
-
Spellcheck As You Type: Choose this option to have the
- spelling of the message text checked as you type.
-
Quote Message: Choose this option to have the selection
- of the message text shown as quoted text.
-
Rewrap: If you are composing a message using the
- plain-text editor, you can use the Rewrap command to rewrap long lines of
- quoted text to fit the Compose window. This command rewraps selected quoted
- text to the number of characters specified by the
- Composition preferences. This command is
- primarily useful when you are replying to a message where the original
- message is quoted in your reply, and the original message contains long
- lines.
-
-
You use the Mail & Newsgroups Account Settings command on the Edit
- menu to specify that you want to use the plain-text editor for composing
- messages. Select the Composition & Addressing panel of the account
- and uncheck Compose messages in HTML format to use the plain-text
- editor for all messages. If you only want to use the plain-text editor
- occasionally, you can hold down the Shift key while clicking the Compose
- or the Reply button to use the plain-text editor on an as-needed
- basis.
-
-
Return Receipt: Choose this option to request a
- confirmation message when the recipient displays (opens) the message. Keep
- in mind that the recipient may choose not to send you a return receipt.
- This option lets you enable or disable return receipt requests on a
- per-message basis. To automatically request return receipts for all
- messages you send, use the return receipts preferences. See
- Mail & Newsgroups Preferences -
- Return Receipts for more information.
-
Format: Send the message as plain text, or HTML
- (formatted), or both. If you choose Auto-Detect, Mail &
- Newsgroups prompts you for the format to use if it's unknown whether
- the recipient's mail program can display an HTML message. The format
- you choose here overrides the send format you specified using the
- Preferences command on the &brandShortName;
- Edit menu.
-
Priority: Choose a priority to indicate whether the
- message has lowest, low, normal, high, or highest priority.
-
Character Encoding: Choose a character encoding used for
- this message.
-
Send a Copy To: Choose this if you want to file an
- additional copy of the sent message in a different folder than your default
- Sent folder. Then select the folder you want.
-
Security: Choose this to change the default security
- options for this message.
Click Reply All to respond to all addressees in the message.
-
-
-
To include the original message each time you reply to any message, and to
- specify how to place the original message in the reply:
-
-
-
Open the Edit menu and choose Mail & Newsgroups Account Settings.
- You see the Mail & Newsgroups Account Settings dialog box.
-
If you have multiple accounts, select an account and click the
- Composition & Addressing category for that
- account.
-
Select Automatically quote the original message when
- replying.
-
Specify where in the message to place your reply. Start my reply below
- the quote is the default.
-
If you have decided to attach a signature
- to every outgoing message and selected to start your reply above the quote
- here, you can additionally configure where your signature is placed:
-
-
Select below the quote (recommended) to place your signature
- at the very end of the message below the quoted text.
-
Select below my reply (above the quote) to place your
- signature between your reply and the quoted text.
When you forward a message, you can specify how to place new text relative
- to the original text: inline (in the body of the message; this is
- the default), or as an attachment.
-
-
To forward a message:
-
-
-
Select the message and click Forward.
-
Type the name or email address of the recipient.
-
Click Send.
-
-
-
To set the default for forwarding messages:
-
-
-
Open the &brandShortName;
- Edit menu and choose Preferences.
-
Under the Mail & Newsgroups category, click
- Composition. (If no subcategories are visible,
- double-click Mail & Newsgroups to expand the list.)
-
For forwarding messages, choose Inline (in the message body) or As
- Attachment.
-
Click OK.
-
-
-
Tip: To override the default for forwarding a message,
- select the message, open the Message menu, and choose Forward As, then
- choose Inline or Attachment.
You can use return receipts to notify you when a recipient has displayed
- (opened) your message. The recipient must be using a mail program that
- supports the Message Disposition Notification (MDN) standard. Keep in mind
- that the recipient may choose not to send you a return receipt, even if
- you've requested one. Messages you send to a newsgroup address will not
- include a return receipt request, since news servers don't support this
- feature.
-
-
To request return receipts for all messages you send, you can use the global
- Return Receipt preferences to
- specify how to manage requests you receive for return receipts. You can
- override these global preferences for individual accounts.
-
-
To request a return receipt on a per-message basis:
-
-
-
From a Mail Compose window, open the Options menu, and choose Return
- Receipt.
-
-
-
To automatically request return receipts when sending messages from each of
- your mail accounts:
-
-
-
Open the &brandShortName;
- Edit menu and choose Preferences.
-
Under the Mail & Newsgroups category, click
- Return Receipts. (If no
- subcategories are visible, double-click Mail & Newsgroups to expand the
- list.)
-
Select When sending messages, always request a return receipt.
To save a mail message as a draft so you can complete it later:
-
-
-
In the Compose window, click Save, or open the File menu and choose Save
- as Draft. By default, the message is saved in the Drafts folder for the
- current account.
-
-
Note: Your mail message will stay open after you save
- it as a draft.
-
-
-
-
To edit or send a message draft, begin from the Mail window:
-
-
-
Click the Drafts folder for the account where you created the message
- draft.
-
Click the message that you want to edit.
-
In the top-right corner of the message, click the Edit Draft
- button.
-
Edit the message as necessary.
-
Click Send to send the message or click Save to save the message so you
- can complete it later.
-
-
Note: Sending the message removes it from the Drafts
- folder.
-
-
-
-
Tip: You can also double-click the message to open it for
- editing. This is especially useful if the message pane is closed.
-
-
To delete one or more unwanted message drafts, begin from the Mail
- window:
-
-
-
Click the Drafts folder for the account where you created the message
- drafts.
-
Select the message drafts that you want to delete.
Templates are useful for setting the default format for messages that you
- send regularly, such as weekly status reports. You can save a message as a
- template from any window in which it is displayed, including from within a
- Mail compose window.
-
-
To save a message to use as a template:
-
-
-
In the Mail window, click Compose to create a new message and then set
- the default font, text size, text color, background color, and any other
- default formatting you want.
-
-
Alternatively, open an existing message that already has the formatting
- you want.
-
-
While displaying the message, open the File menu, choose Save As, then
- choose Template. The message is stored as a template in the Templates
- folder for the current mail account.
-
-
-
To compose a message using a template:
-
-
-
In the Mail window, select the Templates folder for the account where you
- created the message template.
-
Double-click the message template to open it.
-
Edit the message, then save it (to put it in the Drafts folder) or send
- it.
-
-
Note: Sending the message does not remove the template
- from the Templates folder. The template is preserved for future use.
-
-
-
-
To delete one or more unwanted message templates, begin from the Mail
- window:
-
-
-
Click the Templates folder for the account where you created the message
- templates.
-
Select the message templates that you want to delete.
HTML messages can include formatted text, links, images, and
- tables—just like a web page. However, some recipients may not be able
- to receive HTML messages. &brandShortName; Mail & Newsgroups allows you
- to compose mail and newsgroup messages using either the HTML (rich-text)
- formatting editor or the plain-text editor for each mail account you have.
- In addition, you can choose whether your addressees should receive HTML or
- plain-text messages by default, and how Mail & Newsgroups should handle
- messages when it's not known if an addressee can receive HTML-formatted
- mail.
-
-
To specify whether to use the HTML editor as the default for composing
- messages, begin from the Mail window:
-
-
-
Open the Edit menu and choose Mail & Newsgroups Account Settings. You
- see the Mail & Newsgroups Account Settings dialog box.
-
Select the mail or newsgroup account you want to use.
-
Go to the Composition & Addressing panel and select Compose
- messages in HTML format. You see the Formatting toolbar in the Compose
- window. Leave this box unchecked to use the plain-text editor for this
- account.
If you understand how to work with HTML source code, you can edit or insert
- additional HTML tags, style attributes, and JavaScript in your mail message.
- If you are not sure how to work with HTML source code, it's best not to
- change it. To work with HTML code, use one of these methods:
-
-
-
Place the insertion point where you want to insert the HTML code, then
- open the Insert menu and choose HTML. In the Insert HTML dialog box, enter
- HTML tags and text, and then click Insert to insert your changes.
-
Select the HTML source code that you want to edit, then open the Insert
- menu and choose HTML. In the Insert HTML dialog box, edit HTML tags and
- text, and then click Insert to insert your changes.
-
Select an element such as a table, named anchor, image, link, or
- horizontal line. Double-click the element to open the associated properties
- dialog box for that item. Click Advanced Edit to open the Advanced Property
- Editor. You can use the Advanced Property Editor to add HTML attributes and
- JavaScript to objects.
By default, Mail & Newsgroups prompts you before sending HTML messages
- when it's not known whether the recipient's mail program can
- display HTML-formatted messages.
-
-
To choose sending-format options for mail messages, begin from the Mail
- window:
-
-
-
Open the &brandShortName;
- Edit menu and choose Preferences.
-
Under the Mail & Newsgroups category, click
- Send Format. (If no subcategories are visible,
- double-click Mail & Newsgroups to expand the list).
-
-
Note: This preference applies only to mail messages,
- not to newsgroup messages.
-
-
Select the option you want and then click OK.
-
-
-
If while composing a message you realize that one or more recipients may not
- be able to receive HTML-formatted mail, you can easily convert the message to
- a different format when you click Send:
-
-
-
In the Compose window, open the Options menu and choose Format.
-
Select the format you want to use for sending the message from the
- submenu:
-
-
Auto Detect: Mail & Newsgroups chooses the
- appropriate format for the message text. If it can't determine the
- format, it asks you to choose a format.
-
Plain Text Only: The message may not display
- formatting such as bold text, but all mail programs will be able to
- display the message.
-
Rich Text (HTML) Only: Some mail programs may have
- trouble displaying an HTML-formatted message. Choose this option only
- if you are sure the recipient's mail program can display
- HTML-formatted mail.
-
Plain and Rich (HTML) Text: This uses more disk
- space, but may be the best choice if you are not sure whether the
- recipient's mail program can display HTML-formatted mail.
-
-
-
When you've finished composing the message, click Send.
You can save time by indicating whether individuals in your address books
- prefer to receive either HTML messages or plain text messages.
-
-
-
Open the Window menu and choose Address Book.
-
Select the address book on the left and then select the individual's
- card on the right.
-
Click Properties to display the Card for dialog box.
-
In the Contact tab, use the Prefers to receive messages formatted
- as drop-down list to select HTML if you know this recipient can read
- HTML-formatted messages (such as messages that include links, images, or
- tables).
-
-
If this recipient can only read messages sent as plain text (no
- formatting), then choose Plain Text. If you don't know or are not
- sure, choose Unknown.
-
-
If you choose Unknown, &brandShortName; Mail & Newsgroups determines
- the sending format based on the Send Format settings for Mail &
- Newsgroups in the Preferences dialog box. If Mail & Newsgroups still
- can't determine the correct format, it will prompt you to choose a
- sending format when you send the message.
The HTML Mail Question dialog box appears when you try to send a message to
- someone whose mail program may not be able to display HTML messages or when
- Mail & Newsgroups cannot determine whether your recipient can display
- HTML messages. If you are in doubt, send the message in both HTML and
- plain-text formats.
If you receive a mail attachment that consists of a file type that
- &brandShortName; can display (such as graphic files and HTML files), you see
- the attachment displayed inline (in the body of the message). For
- other file types, Mail & Newsgroups lets you open the attachment using
- another application, or you can save the attachment on your hard disk.
-
-
To open the attachment, make sure you have a program on your computer that
- can open files of the same type as the attachment's file format. For
- example, if you want to open a .DOC file, make sure you have a program on
- your computer that can open .DOC files.
-
-
To open an attachment:
-
-
-
Double-click the attachment you want (if there is more than one).
-
In the Downloading dialog box, choose what you want &brandShortName; to
- do with the attachment:
-
-
If &brandShortName; finds an application on your hard disk that can
- open the attachment, you can open the attachment using that
- application. Click Choose to use a different application to open
- the attachment.
-
If &brandShortName; can't find an application on your hard disk
- that can open the attachment, you can save the attachment. You
- won't be able to open the attachment, but at least you can save
- it on your hard disk until you can install an application that can open
- it.
-
Click Advanced to add a new file type to the list of helper
- applications. &brandShortName; uses helper applications to determine
- how different file types are opened by other applications from within
- &brandShortName;. For more information, see
- Plug-ins and
- Downloads.
-
-
-
Click OK.
-
-
-
Note: If you are viewing your mail using an IMAP mail
- server, all attachments remain on the server.
In the right side of the message envelope, under Attachments,
- select the attachment that you want to save.
-
Right-click or, if you have a one-button mouse,
- Ctrl-clickthe attachment and choose Save As from the
- pop-up menu.
-
Choose a filename and location for the attachment on your hard disk and
- then click OK. Mail & Newsgroups downloads the attachment and saves it
- to the specified location.
-
-
-
Tip: To save all attachments, right-click
- or, if you have a one-button mouse,
- Ctrl-clickthe first one in the attachment list, and choose
- Save All. You can then specify the location where you want all the
- attachments to be saved.
How you delete messages depends on your mail server type: POP or IMAP.
- Deleted POP messages are automatically moved to the Trash folder. IMAP users
- can set different options for deleting messages.
-
-
To delete messages from your Inbox or other folders, begin from the Mail
- window:
-
-
-
In the message list, select the messages and click Delete. By default,
- Mail & Newsgroups moves the selected messages to the Trash folder.
-
To delete messages permanently, open the File menu and choose Empty
- Trash.
-
-
-
To delete messages without opening them, begin from the Mail window:
-
-
-
Open the View menu and choose Show/Hide, and then uncheck Message Pane.
-
-
Alternatively, click the Message Pane handle (the ridged area centered
- at the bottom of the message list) to close the message pane.
-
-
In the message list, select the messages and click Delete.
-
-
-
To set deletion preferences for IMAP messages:
-
-
-
Open the Edit menu and choose Mail & Newsgroups Account Settings. You
- see the Mail & Newsgroups Account Settings dialog box.
-
Locate the IMAP account you want, and then click the Server Settings
- category under the account name.
-
Select the options you want for
- deleting messages and click OK.
If you use a POP server to deliver your mail, or if you set up IMAP to use
- the Trash folder, follow these steps to delete messages from your Inbox or
- other folders:
-
-
-
In the message list, select the messages you want to delete.
-
Click Delete. Mail & Newsgroups moves the messages to the Trash
- folder.
-
-
-
To recover messages from the Trash:
-
-
-
Click the Trash folder.
-
Select the messages you want to recover and drag them to another
- folder.
Address books store email addresses and contact information for people you
- typically send mail to, such as colleagues, friends, and family.
- &brandShortName; Mail & Newsgroups provides you with two address books:
- the Personal Address Book and the Collected Addresses Book—and you can
- create additional address books as well. You can also import address books
- from other mail programs and previous versions of &brandShortName;. The
- contents of these address books are stored locally on your hard disk.
-
-
Your address book may also list email addresses from an LDAP directory,
- which is located on an LDAP directory server. The directory server stores
- email addresses of people that are not included in your locally-stored
- address books. The Lightweight Directory Access Protocol (LDAP) is an
- industry-standard method for accessing Internet or intranet directory
- services such as corporate address books.
-
-
Personal Address Book
-
-
Use the Personal Address Book to add specific names of your choice. You can
- create mailing lists and edit individual address entries.
-
-
Collected Addresses
-
-
By default, the Collected Address Book automatically collects the email
- addresses contained in outgoing mail messages. Addresses from outgoing
- messages are stored in the Collected Address Book as soon as you click
- Send.
-
-
LDAP Directory (if available)
-
-
An LDAP directory (also known as an address lookup service) stores email
- addresses of recipients who are not in your locally-stored address books.
- LDAP directories offer you access to large, centrally maintained databases
- of email addresses, which is especially useful with
- address autocompletion.
-
-
Automatic address collection is enabled by default. To change automatic
- address collection settings, begin in the Mail window:
-
-
-
Open the &brandShortName;
- Edit menu and choose Preferences.
-
Under the Mail & Newsgroups category, click Addressing. (If no
- subcategories are visible, double-click Mail & Newsgroups to expand the
- list.)
-
Under Email Address Collection, select Add email addresses to my
- and choose whether you want:
-
-
Personal Address Book.
-
Collected Addresses.
-
-
-
Click OK.
-
-
-
Opening the Address Book Window
-
-
To open the Address Book window:
-
-
-
Open the Window menu and choose Address Book, or click the Address Book
- icon in the lower-left corner of any &brandShortName; window.
-
-
-
-
-
-
-
-
Address Book icon
-
-
-
-
-
-
Changing the Address Book Window Display
-
-
To customize how the Address Book window and the cards are displayed:
-
-
-
Open the Window menu and choose Address Book. You see the Address Book
- window.
-
In the Address Book window, open the View menu and choose from the
- following display options:
-
-
Choose Show/Hide, and then select the item you wish to uncheck (hide)
- or check (show).
-
Choose Show Name As, and then select how you want card names
- displayed (first/last, last/first, or Display Name).
You can use any of the following ways to add entries to your address
- books:
-
-
-
Click a name in the From or recipient fields (for example, To or Cc) in a
- message you've received, and then select Add to Address Book
- from the drop-down list.
-
In the Address Book window, click New Card to create a new address book
- card.
-
Open a message, which automatically adds the sender's address to
- your Collected Addresses Book (if enabled).
-
In the Address Book window, copy entries to another address book by
- selecting the entries and dragging them over the name of the address book
- you want to copy them to.
&brandShortName; Mail & Newsgroups provides a default personal address
- book, but you can create additional address books.
-
-
To create a new address book:
-
-
-
Click the Address Book icon in the lower-left corner of any
- &brandShortName; window, or open the Window menu and choose Address Book.
- You see the Address Book window.
-
-
-
-
-
-
-
-
Address Book icon
-
-
-
-
In the Address Book window, open the File menu, choose New, and choose
- Address Book. You see the New Address Book dialog box.
-
Type the name of the new address book, and click OK.
Address book cards can be used to store names, postal addresses, email
- addresses, phone numbers, and information such as whether the addressee
- prefers to receive plain-text or HTML-formatted messages.
-
-
To create an address book card for an individual:
-
-
-
Click the Address Book icon on the status bar or open the Window menu and
- choose Address Book.
-
Click New Card. (If you have multiple address books, select the one to
- which you want to add a card.)
-
Each New Card dialog box has three tabs:
-
-
Contact: Enter the following information:
-
-
First and Last (first and last name of person as you want it to
- appear in the address book).
-
Display name (the name that appears in the To field of the
- Compose window).
-
Nickname (a shortcut or alias for the real name).
-
Email address (primary and additional address).
-
Prefers to receive messages formatted as: If you know this
- recipient can read HTML-formatted messages (such as messages that
- include links, images, or tables), choose HTML. If this recipient
- can only read messages sent as plain text (no formatting), then
- choose Plain Text. If you don't know or are not sure, choose
- Unknown. If you choose Unknown, &brandShortName; Mail &
- Newsgroups determines the sending format based on the Mail &
- Newsgroups Send Format settings in the Preferences dialog box. If
- Mail & Newsgroups still can't determine the correct
- format, Mail & Newsgroups will prompt you to choose a sending
- format when you send the message.
-
Screen name (the AIM contact name).
-
Phones (enter phone numbers for this person)
-
-
-
Address: Type additional information such as street
- address, phone number, and URL.
-
-
Tip: If you enter address information,
- &brandShortName; displays a Get Map button next to the address when
- you view this entry's address book card in your address book.
- Clicking the Get Map button displays a web page that contains a map
- to the address.
-
-
Other: Store any additional information you
- want.
-
-
-
-
-
Tip: To quickly add entries to your address book, click any
- email address in messages you receive and select Add to Address Book from the
- drop-down list. The New Card dialog box appears where you can complete the
- information.
-
-
Viewing or Editing Card
- Properties
-
-
To view or edit the properties for an individual card:
-
-
-
Select the card from the list of entries in the Address Book window.
If you regularly send messages to a group of recipients, you can quickly
- address a message by using a mailing list that contains the names you
- want.
-
-
To create a mailing list and add it to your address book:
-
-
-
In the Address Book window, click New List.
-
Enter the following information in the Mailing List dialog box:
-
-
Click the drop-down list at Add to to choose an address book
- in which to store the list.
-
List name: When you enter the list name in the To field of a
- message, everyone on the list receives your message.
-
List nickname: Alias (or shortcut) for the list name.
-
Description: Appears after the list name in the address line of
- the Compose window.
-
-
-
Type email addresses to add them to the mailing list.
-
Click OK.
-
-
-
In the left side of the Address Book window, the mailing list appears
- underneath the address book you added it to.
&brandShortName; Mail & Newsgroups lets you quickly search an address
- book or directory by name or email address, or use a combination of criteria
- to perform a more specific search through an address book or directory.
-
-
To quickly search an address book or directory for a name or email address,
- begin from the Address Book window:
-
-
-
In the Address Book window, in the list of address books, select the
- address book or directory that you want to search.
-
In the Name or Email contains field, type the name or email
- address that you want to find. You can type only part of the name or email
- address, or you can type the exact text that you want to find.
-
-
As soon as you stop typing, &brandShortName; Mail & Newsgroups
- displays only those entries where the name or email address contains the
- search text you entered.
-
-
Click Clear to erase the search text and show all entries.
-
-
-
Searching for Specific Entries
-
-
You can search address books or directories for specific entries. If you are
- not already viewing the Advanced Address Book Search dialog box, begin from
- the Address Book window:
-
-
-
Open the Tools menu and choose Search Addresses. You see the Advanced
- Address Book Search dialog box.
-
Next to Search in, choose the address book or directory through
- which you want to search.
-
Select the matching option Mail & Newsgroups uses to search for
- entries either that match all or at least one of the conditions (criteria)
- that you choose.
-
Click More to add criteria and Fewer to remove them.
-
Click Search to begin, or click Clear to reset your entries. The search
- results appear in lower part of the dialog box.
-
To sort the entries in a different order, click the column that you want
- to sort by.
-
To view the card for an entry, select the entry and click
- Properties.
-
To compose a message to selected recipients, select one or more entries
- and click Compose.
If you have a &brandShortName; address book from another user profile or
- computer, or if you have an address book from another mail program, you can
- import its entries into the Address Book window as a new address book. Keep
- in mind that when you upgrade a user profile from an earlier version of
- &brandShortName;, your address books are automatically included, so
- there's no need to import them.
-
-
You can import address books from Netscape 6, Netscape 7, Eudora, Outlook,
- Outlook Express, or text files (LDIF, tab-delimited (.tab), comma-separated
- (.csv), or text (.txt) formats). When you import an address book, Mail &
- Newsgroups creates a new address book with the imported entries.
You can export a &brandShortName; address book if you later want to import
- it into another user profile, move it to another computer, or use it with
- another program that can import address books. You can export an address
- book to one of these file formats: &brandShortName; (.ldif), tab-delimited
- (.tab), comma-separated (.csv), or text (.txt) formats.
-
-
To export an address book, begin from the Address Book window:
-
-
-
Select the address book that you want to export.
-
Open the Tools menu, and choose Export.
-
In the Export Address Book dialog box, browse to the location where you
- want to save the address book file.
-
Choose the file format for the exported address book (.ldif,
- comma-separated, or tab-delimited).
-
Enter a name for the address book file. Be sure to include the
- appropriate file extension (.ldif, .csv, .tab, or .txt).
Adding an LDAP directory to your address book allows you to search the
- directory for email addresses and other contact information. You can also use
- the directory for address autocompletion when addressing mail messages.
-
-
You typically add or remove LDAP directories using instructions provided by
- your system administrator. Check with your system administrator for the
- information you will need in order to add a new directory to your address
- book.
-
-
To add a new directory, begin from the Address Book window:
-
-
-
Open the File menu, and choose New, and then choose LDAP Directory. You
- see the Directory Server Properties dialog box.
-
Type the following information in the Directory Server Properties dialog
- box General tab:
-
-
Name: Enter the name of the directory service (for
- example, InfoSpace Directory).
-
Host Name: Enter the name of the host name server,
- such as ldap.infospace.com.
-
Base DN: This setting is used to set the Base
- distinguished name. Enter codes to restrict searching to a specific
- country or organization. For example, c=JP restricts the search to
- Japan only. Base DN also specifies the organization to search on
- within the directory (for instance, o=Netscape Communications
- Corporation, c=US).
-
Port Number: Enter the port number for the LDAP
- server. The default is 389.
-
Bind DN: The distinguished name that is used to
- authenticate (log in) to the LDAP server. If left blank, the LDAP
- server binds anonymously.
-
Use secure connection (SSL): Choose this setting
- if your LDAP server supports secure (encrypted) connections. If you are
- unsure, contact your system administrator.
-
-
-
Click the Advanced tab to configure LDAP directory server settings.
-
Type the following information:
-
-
Don't return more than _ results: This setting
- lets you limit the number of autocompletion matches returned by the
- directory server. Enter the maximum number of email address matches
- to display for autocompletion.
-
Scope: Defines the limits of the search. Choose one
- of the following:
-
-
One Level: Retrieves matching entries by
- searching the base DN and one level below the base DN.
-
Subtree: Retrieves matching entries by searching
- the base DN in addition to all levels below the base DN. This is
- the least restrictive search.
-
-
-
Search filter: Enter the search filter to apply to
- matching results that are within the specified scope of the
- search.
-
-
-
Click OK to close the Directory Server Properties dialog box.
-
-
-
The directory you added appears in the list of address books in the Address
- Book window.
-
-
To delete a directory:
-
-
-
Open the &brandShortName;
- Edit menu and choose Preferences. You see the
- Preferences dialog box.
-
Under the Mail & Newsgroups category, select Addressing. (If no
- subcategories are visible, double-click Mail & Newsgroups to expand
- the list.)
-
Under Address Autocompletion on the right side of the dialog box, click
- Edit Directories.
-
In the LDAP Directory Servers dialog box, select the directory that you
- want to delete and click Delete.
-
Click OK, then click OK again to close the Preferences dialog box.
-
-
-
For information on downloading or synchronizing a directory for offline use
- so that you can search it or use it for address book autocompletion while
- working offline, see
- Downloading
- Directory Entries for Offline Use.
-
-
Directory Server Settings
-
-
If you are not already viewing the Directory Server Settings dialog box,
- begin from the Mail window:
-
-
-
Open the Window menu, and choose Address Book.
-
In the list of address books, select a directory.
-
Click Properties.
-
-
-
General Tab
-
-
-
Name: The name of the directory service (for example,
- InfoSpace Directory).
-
Host Name: The name of the host name server, such as
- ldap.infospace.com.
-
Base DN: The Base Distinguished Name. Codes entered here
- restrict searching to a specific country or organization. For example, c=JP
- restricts the search to Japan only. Base DN also specifies the organization
- to search on within the directory (for instance, o=Netscape Communications
- Corporation, c=US).
-
Port Number: Enter the port number for the LDAP server.
- The default is 389.
-
Bind DN: The distinguished name that is used to
- authenticate (log in) to the LDAP server. If left blank, the LDAP server
- binds anonymously.
-
Use secure connection (SSL): Choose this setting if your
- LDAP server supports secure (encrypted) connections. If you are unsure,
- contact your system administrator.
-
-
-
Advanced Tab
-
-
-
Don't return more than _ results: This setting lets
- you limit the number of autocompletion matches returned by the directory
- server. Specify the maximum number of email address matches to display for
- autocompletion.
-
Scope: Defines the limits of the search:
-
-
One Level: Retrieves matching entries by searching
- the base DN and one level below the base DN.
-
Subtree: Retrieves matching entries by searching the
- base DN in addition to all levels below the base DN. This is the least
- restrictive search.
-
-
-
Search filter: Specifies the search filter to apply to
- matching results that are within the specified scope of the search.
You can copy a folder and its contents to another mail account, or move a
- folder within the same mail account.
-
-
To move or copy a folder, begin from the Mail window:
-
-
-
Select the folder you want to move or copy.
-
Do one of the following:
-
-
To move the folder under another folder within the same account, drag
- the folder over the name of the other folder. The folder you moved
- becomes a subfolder of the other folder.
-
To copy the folder to another account, drag the folder over the name
- of another account.
-
To copy the folder under another folder in another account, drag the
- folder over the name of another folder in another account. The folder
- you copied becomes a subfolder of the other folder.
You can move messages from one folder to another by using either of these
- methods:
-
-
-
Select the message, click the File button on the toolbar, and choose the
- destination folder.
-
Drag and drop messages into the desired folder.
-
-
Note: If you drag and drop a message from an IMAP or
- POP mail server folder to a local folder on your hard drive, the message
- is moved to the local folder and removed from the server folder.
-
-
-
-
To copy a message from one folder to another:
-
-
-
Select the message and right-click to display the pop-up menu.
-
Select Copy To and then select the destination account and folder
- from the drop-down list.
-
-
-
Tip: Alternatively, you can copy a message between folders
- by holding down the Shift key while dragging the message from the message
- list over another folder.
Users with IMAP mail accounts can share mail folders with other users on the
- same network. Sharing folders allows several users to see and work with the
- same messages, similar to a newsgroup. To use shared folders, your IMAP mail
- server must support Access Control List (ACL) management. Check with your
- system administrator or help desk if you are not sure that shared folders
- are supported by your IMAP mail server.
-
-
To share a mail folder with other users on your network, or to view sharing
- information for a folder, begin from the Mail window:
-
-
-
Within an IMAP account, select a folder that you want to share, or select
- a folder whose sharing privileges you want to view.
-
-
Folders listed under Local Folders, or folders listed under a POP mail
- account cannot be shared.
-
-
Open the Edit menu, and choose Folder Properties.
-
Click the Sharing tab.
-
Click Privileges. You may be prompted to enter your network user name and
- password.
-
-
The Privileges button is only available if the IMAP mail server allows
- you to set folder sharing privileges. If this button is not available,
- you can view the folder sharing privileges for this folder but cannot
- change them.
-
-
Follow the instructions on the screen to add users and to set their
- folder access privileges.
-
-
Read privileges: Users can read messages and copy
- their contents, but they cannot modify or delete messages, or copy
- messages into the folder. Users can flag messages as read or unread.
- See Marking or Flagging
- Messages for instructions on flagging messages.
-
Read and Write privileges: In addition to Read
- privileges, users can modify and delete messages. Users can also copy
- or move messages into the folder.
-
Manage privileges: In addition to Read and Write
- privileges, users can add and remove users and change their folder
- permissions.
-
-
-
Click OK to confirm your changes.
-
Click OK to close the Folder Properties dialog box.
-
-
-
In the list of folders for your mail account, a shared folder displays a
- distinctive folder icon to indicate that it is shared.
-
-
To send a message that tells others how they can subscribe to your shared
- folder, begin from the Mail window:
-
-
-
Select the shared folder.
-
Right-click to display a pop-up menu, and choose Copy Folder
- Location.
-
Click Compose to display a Mail compose window.
-
Click in the message body, open the Edit menu, and choose Paste.
-
Address the message, type a subject, and type the message text. Tell
- message recipients that they can subscribe to the shared folder by clicking
- the link you pasted into the message.
-
-
Only message recipients who share the same network will be able to
- subscribe to your shared folder.
-
-
Click Send.
-
-
-
Subscribing to a Shared Folder
-
-
Subscribing to a shared folder is similar to subscribing to a newsgroup. To
- subscribe to a shared folder, begin from the Mail window:
-
-
-
Open the File menu and choose Subscribe. You see the Subscribe dialog
- box.
-
If necessary, click the Account drop-down list to choose another IMAP
- mail account.
-
Select the folder that you want to subscribe to.
-
Click Subscribe or click in the Subscribe column next to the folder. You
- see a checkmark next to each folder to which you subscribe. Click
- Unsubscribe to cancel a selection.
-
Click OK. The list of your subscribed folders appears in the Mail
- window.
You can apply tags to messages to help you organize and prioritize them.
- You can apply a standard color and tag text to messages, or you can create
- your own color and tag text to suit your needs.
-
-
One powerful way to use tags is to set up a message filter to
- automatically tag incoming messages from a specific sender. For example,
- you can set up a message filter so that incoming messages from your boss are
- tagged Important and appear in red. See
- Creating Message Filters for more
- information.
-
-
Applying a Tag
-
-
To apply a tag to a message, begin from the Mail window:
-
-
-
Select the message you want to tag.
-
Open the Message menu, and choose Tag.
-
Choose the tag you want to apply from the list.
-
-
-
The message summary row changes to the color of the tag with the topmost
- priority. To see the tag text, you must display the Tags column in the Mail
- window.
-
-
Tip: To quickly tag messages or remove a tag, select
- one or more messages and press one of the number keys 1-9 on your keyboard.
- Press 0 to remove all tags.
-
-
To display the Tags column, begin from the Mail window:
-
-
-
Click the Show/Hide Columns icon
- and select Tags from the list.
-
-
-
Note: Message tags apply on a per-account basis. For
- example, if you move or copy a tagged message to another mail account, the
- tags are not preserved. Similarly, if you forward a tagged message to
- another recipient, the tags are not preserved. For IMAP mail accounts, if
- your IMAP server supports user-defined keywords, message tags will persist
- when you log in to your mail account from a different location.
You can customize tag colors and text and their order to suit your needs.
-
-
To customize tags, begin from the Mail window:
-
-
-
Open the &brandShortName;
- Edit menu and choose Preferences. You see the
- Preferences dialog box.
-
Under the Mail & Newsgroups category, click Tags. (If no
- subcategories are visible, double-click Mail & Newsgroups to expand the
- list.)
-
Edit the tag text, or replace it with your own tag text. The tag
- can be up to 32 characters long.
-
To change the tag color, click the color block next to that tag and
- select a new color.
-
Click the the Move Up and Move Down buttons to reorder the tags. Tags at
- the top will have higher priority when coloring messages.
-
Click OK.
-
-
-
Your changes are immediately applied to all tagged messages in all your
- mail accounts.
-
-
Tip: To undo all customizations and restore just the
- default tags' text and colors, follow the steps above to display the tag
- settings, and click Restore Defaults.
You might want to mark a message you've read as unread if you later
- want to re-read the message or respond to it.
-
-
To mark a message as unread, begin from the Mail window:
-
-
-
Select a Mail or Newsgroup folder to display its messages.
-
Click in the Read column of each message you want to mark as unread.
- Messages marked as unread display a symbol in the Read column. Messages marked as read display a
- symbol in the Read column. If the
- Read column is not visible, click the Show/Hide Columns icon
- and select Read from the list.
-
-
-
-
-
-
-
-
Read column
-
-
-
-
You can flag messages that you later want to download for
- offline
- use.
-
-
To flag messages, begin from the Mail window:
-
-
-
Select a Mail or Newsgroup folder to display its messages.
-
Click in the Flag column of each message you want to download. A flag
- appears where you clicked to
- indicate that the message has been flagged. If the Flag column is not
- visible, click the Show/Hide Columns icon and select Flag from the list.
Custom views: Choose a custom view. By default you have
- four preset views: People I Know, Recent Mail, Last 5
- Days, and Not Junk.
-
Customize...: Choose this option to view or modify
- settings for custom views.
-
-
-
Tip: You can quickly change message view from the View box
- in the Search Bar. If you do not see the Search Bar, open the View menu,
- choose Show/Hide, and then choose Search Bar.
-
-
-
-
-
-
-
-
Quick mail search bar
-
-
-
-
Creating a Custom View
-
-
You can create custom message views to only display messages matching
- certain criteria.
-
-
To change or create a custom message view:
-
-
-
Open the View menu, choose Messages, and then choose Customize...
-
To create a new view, click New. To modify a view, select a view and
- click Edit.
-
Type a name for the message view.
-
Select the matching option you want Mail to use: all of the
- following conditions (criteria) you choose, or any of the
- following.
-
Use the drop-down lists to choose the search criteria (for example,
- Subject, Sender, contains, doesn't
- contain) and then type the text or phrase you want to match.
-
-
Tip: To search for messages that contain a header not
- listed in the first drop-down menu (for example, if you want to search
- for messages that include the header Resent-From), choose Customize and
- type the header you want to search for. &brandShortName; Mail &
- Newsgroups adds your custom header to the drop-down list, so you can then
- choose it to search for matching entries. Make sure you enter the custom
- header correctly, since Mail will only find entries that exactly match
- what you type.
-
-
Click More to add criteria and Fewer to remove them.
-
Click OK to confirm your settings.
-
Click OK in the Customize Message Views dialog box. The selected view
- setting applies automatically.
Message filters allow you to manage and organize your messages. You can
- create message filters that &brandShortName; Mail & Newsgroups uses to
- automatically perform certain actions on incoming messages based on criteria
- you specify. For example, you can create a message filter that automatically
- moves incoming messages to a particular folder. Message filters operate on a
- per-account basis.
-
-
If you are not already viewing the Message Filters dialog box, begin from
- the Mail window:
-
-
-
Open the Tools menu and choose Message Filters. You see the Message
- Filters dialog box.
-
If you have multiple mail accounts, choose the one to which you want to
- apply the filter.
-
Click New. You use the Filter Rules dialog box to specify the types of
- messages to act on, and the action you want the filter to perform.
-
Type a name for the filter.
-
Select the matching option you want Mail to use: all of the
- following conditions (criteria) you choose, or any of the
- following conditions.
-
Use the drop-down lists to choose the search criteria (for example,
- Subject, Sender, contains, doesn't
- contain) and then type the text or phrase you want to match.
-
-
Tip: To search for messages that contain a header not
- listed in the first drop-down menu (for example, if you want to search
- for messages that include the header Resent-From), choose Customize and
- type the header you want to search for. &brandShortName; Mail &
- Newsgroups adds your custom header to the drop-down list, so you can then
- choose it to search for matching entries. Make sure you enter the custom
- header correctly, since Mail will only find entries that exactly match
- what you type.
-
-
Click + to add criteria and - to remove them.
-
Use the list to choose the action you want the filter to perform on the
- messages (for example, Move to Folder).
-
-
Tip: To automatically tag incoming messages, choose
- Tag the message from the drop-down list.
-
-
Choose a destination folder in which to store the messages, or create a
- new folder.
-
Click OK to confirm your settings.
-
Click OK in the Message Filters dialog box. The filter begins filtering
- incoming messages as soon as you click OK.
-
-
-
To manage your filters, begin from the Mail window:
-
-
-
Open the Tools menu and choose Message Filters. You see the Message
- Filters dialog box.
-
If you have multiple mail accounts, choose the one to which you want to
- apply the filter.
-
Choose from the following:
-
-
To turn a filter on or off: Click the checkbox to
- the right of the filter name to enable it, or click it again to turn it
- off.
-
To edit a filter: Select the filter name and click
- Edit (or double-click the filter name). Use the Filter Rules dialog box
- to make your changes.
-
To delete a filter: Select the filter name and click
- Delete.
-
To change the order in which filters are applied: In
- the filter list, click a filter's name, and click Move Up
- or Move Down to move it.
-
-
Note: Filters are applied to each incoming message
- in the order you choose, until a filter action results in the message
- being deleted or moved from the Inbox folder.
-
-
-
-
Click OK when you are done managing your filters. If you created a new
- filter, it begins filtering incoming messages as soon as you click OK.
-
-
-
Note: If you delete a folder that you've been using to
- store filtered messages, the filter will no longer work. Incoming messages
- that match the filter criteria will appear in your Inbox. If you rename or
- move the folder, the filter will automatically update to use the renamed or
- moved folder.
-
-
Tip: If you have existing messages that you want to move to
- another folder, use the Run Filters on Messages option in the Tools menu.
You can quickly create a filter for messages from a particular sender. For
- example, if you want to automatically move all incoming messages from your
- child's teacher into a folder called School, you can quickly set
- up a filter to do this.
-
-
To create a filter for messages from a specific sender, begin from the Mail
- window:
-
-
-
Select a message from a specific sender.
-
Open the Message menu, and choose Create Filter From Message. You see the
- Filter Rules dialog box. Using the sender's email address,
- &brandShortName; prefills the filter name, the filter matching criteria,
- and the filter action (Move to folder).
-
Choose a destination folder in which to store the incoming messages from
- the specified sender, or create a new folder.
-
Click OK to confirm your settings. You see the
- Message Filters dialog box, where
- you can create, delete, or edit message filters.
-
Click OK. The filter begins filtering incoming messages from the
- specified sender as soon as you click OK.
&brandShortName; Mail & Newsgroups lets you quickly find text in a
- single message, search messages by subject or sender, or use a combination of
- criteria to perform a thorough search through all messages in a specific mail
- folder, newsgroup, or account.
-
-
To locate text in a single message, begin from the Mail window:
-
-
-
Select the message, open the Edit menu, and choose Find in This
- Message.
-
Type the text that you want to locate in the dialog box.
-
Click Find to locate the first occurrence of the text.
-
Continue clicking Find to locate additional occurrences, or click Cancel
- when you are done.
-
Choose Find Again from the Edit menu to continue searching for the text
- throughout the rest of the message.
-
-
-
To quickly search for messages in a selected folder by subject or sender,
- begin from the Mail window:
-
-
-
To the right of Subject or Sender contains:, type the subject text
- or sender name that you want to find. You can type only part of the subject
- or sender, or you can type the exact word or name that you want to find.
-
-
As soon as you stop typing, &brandShortName; Mail & Newsgroups
- displays only those messages in the selected folder where the subject or
- sender contains the search text you entered.
-
-
Click Clear to erase the search text and show all messages in the
- selected folder.
-
-
-
Searching for Specific Messages
-
-
You can search mail folders or newsgroups for specific messages. If you are
- not already viewing the Search Messages dialog box, begin from the Mail
- window:
-
-
-
Open the Tools menu and choose Search Messages. You see the Search
- Messages dialog box.
-
Next to Search for messages in, choose the account, newsgroup, or
- folder through which you want to search.
-
Select Search subfolders to include all subfolders in the
- search.
-
Select Search local system to search only messages from newsgroups
- or IMAP accounts that have been saved locally.
-
-
Note: The checkbox will be disabled if it's not
- possible to search remotely stored messages.
-
-
Select which matching option Mail & Newsgroups will use to search for
- messages that match all or at least one of the conditions (criteria) that
- you choose.
-
Use the drop-down lists to indicate the search criteria (for example,
- Subject and contains) and then type the text or phrase that
- you want to match.
-
-
Tip: To search for messages that contain a header not
- listed in the first drop-down menu (for example, if you want to search
- for messages that include the header Resent-From), choose Customize and
- type the header you want to search for. &brandShortName; Mail &
- Newsgroups adds your custom header to the drop-down list, so you can then
- choose it to search for matching entries. Make sure you enter the custom
- header correctly, since Mail will only find entries that exactly match
- what you type.
-
-
Click More to add criteria and Fewer to remove them.
-
Click Search to begin, or click Clear to reset your entries. The search
- results appear in lower part of the Search Messages dialog box.
-
-
To open a message so you can read it, select the message and click
- Open, or double-click the message.
-
To sort the messages in a different order, click the column that you
- want to sort by.
-
To move or copy a message in the Results area to another folder,
- select the message and then choose the destination folder from the File
- drop-down list. If the destination folder is within the same account,
- the message is moved to that folder. If the destination folder is
- within a different account, the message is copied to that folder.
-
To delete a message in the Results area, select the message and then
- click Delete.
-
To open the folder where the message is stored, select the message
- and click Open Message Folder.
&brandShortName;'s Junk Mail Controls feature can evaluate your
- incoming messages and identify possible junk (or unsolicited) messages. The
- feature uses the Bayesian classification method. You first train
- &brandShortName; by showing it a bunch of mail that is junk, and a bunch of
- mail that is not. Then, you let it auto-classify new mail for you. If
- &brandShortName; makes any mistakes, you can correct them.
-
-
To use Junk Mail Controls:
-
-
-
First, train &brandShortName; to recognize Junk messages and Non-Junk
- messages. There are three ways to toggle junk status of the selected
- message(s):
-
-
Open the Message menu, select Mark and choose As Junk
- or As Not Junk.
-
Click on the Junk toolbar button.
-
-
-
Click to toggle the Junk Status column in the message list. (If you
- do not see it, click the right-most button (
- ) in the list header bar and
- select Junk Status from the pop-up menu.)
-
-
-
-
When you toggle junk status, a trash-can icon will appear or disappear
- in the Junk status column to indicate the junk status of the selected
- message.
-
-
-
Open the Edit menu, and choose Mail & Newsgroups Account Settings.
- You see the Mail & Newsgroups Account Settings dialog box.
-
Click the Junk Settings category for your mail account.
-
Enable the feature and &brandShortName; will automatically classify
- incoming messages. (See
- Junk Mail Controls Options.
- Details on the other settings there can be found in the
- Junk Settings preference panel description.)
-
-
If you have trained it on virus mail, consider disabling the white
- listing (many mail viruses send bulk messages to people in the address book
- of the infected computer).
-
Make sure to correct the Junk Mail Controls when it incorrectly labels
- messages either as junk or not junk.
-
To analyze existing messages, select messages, open the Tools menu
- and choose Run Junk Mail Controls.
-
-
-
Note: &brandShortName; will only run Junk Mail Controls
- when the training database has information on non-Junk messages. If Junk Mail
- Controls do not work, select some messages and explicitly mark them as Not
- Junk.
To fine-tune how Junk Mail Controls work, use the
- global Junk Mail preference panel for
- account-independent settings and the account manager's
- Junk Settings for settings of a specific mail
- account.
Junk Mail Controls run after mail filters and apply only to the Inbox folder
- and its sub-folders. Use this to your advantage, for example, you can filter
- mail you are sure not to be Junk to a special folder outside of Inbox so that
- the messages will not be classified as Junk (especially useful if you
- subscribe to newsletters or if you are on a moderated mailing list).
This section describes how to import mail messages and settings from
- Netscape Communicator, Outlook, Outlook Express, and Eudora. To import
- address books from these programs, see
- Importing Address Books.
To import mail messages from Netscape Communicator, Outlook, Outlook
- Express, or Eudora, begin from the Mail window:
-
-
-
Open the Tools menu, and choose Import. You see the Import Wizard.
-
Follow the instructions to import mail messages.
-
-
-
For Netscape Communicator, the wizard imports a copy of all Communicator
- mail folders included under Local Folders. Imported mail is added as a new
- folder under Local Folders in the Mail window. (The Communicator mail
- folders still remain in their original location).
If you have set up an account on a
- newsgroup server, you can join (subscribe) to newsgroups (also called
- discussion groups).
-
-
To subscribe to a newsgroup, begin from the Mail window:
-
-
-
Open the File menu and choose Subscribe. You see the Subscribe dialog
- box.
-
If necessary, click the Account drop-down list to choose another
- newsgroup account.
-
Select a newsgroup. To select more than one newsgroup,
- CmdCtrl-click additional
- newsgroup.
-
Click Subscribe or click in the Subscribe column next to the newsgroup.
- You see a checkmark next to each newsgroup to which you subscribe. Click
- Unsubscribe to cancel a selection.
-
Click OK. The list of your subscribed newsgroups appears in the Mail
- window.
-
-
-
If you are an IMAP mail user, you can also subscribe to message folders
- located on an IMAP server. (Your Inbox is a type of message folder.) Follow
- the instructions above for subscribing, but select an IMAP account from the
- Account drop-down list. For more information on sharing folders and
- subscribing to folders, see
- Sharing Folders With Other Users
- (IMAP Only).
When you open your newsgroup server, you see the list of newsgroups to which
- you subscribe. The server downloads the headers of new messages in
- each newsgroup.
-
-
To read newsgroup messages, begin from the Mail window:
-
-
-
Double-click a newsgroup server icon to see its newsgroups. (If there are
- no newsgroups, you may need to subscribe to one.)
-
Click a newsgroup name to see its messages.
-
Click a message to read it. Click the thread button to display all the
- responses below the original message. You can click any header to display
- its message. You can start a new
- thread or post a
- message in response.
To monitor unread messages in threads that are of interest to you:
-
-
-
Select a message in a thread.
-
Open the Message menu, and choose Watch Thread.
-
If you want to monitor additional threads, repeat steps 1 and 2 for
- messages in additional threads.
-
When you're ready to monitor messages in these threads, open the
- View menu, choose Messages, and then choose Watched Threads with Unread.
- &brandShortName; Mail & Newsgroups only displays the watched threads
- that contain unread messages.
-
Open the View menu, choose Messages, and then choose All to return to
- viewing all messages in the newsgroup.
-
-
-
To ignore a message thread:
-
-
-
Select a message in the thread.
-
Open the Message menu, and choose Ignore Thread. &brandShortName; Mail
- & Newsgroups marks all messages in the thread as read, and new replies
- posted to the thread will appear as read.
-
To view ignored threads, open the View menu, choose Messages, and then
- choose Ignored Threads.
If the newsgroup you want to subscribe to is on a different server, you must
- first set up access to that server.
-
-
To set up an additional newsgroup server, open the File menu in the Mail
- window and choose New, then Account.
-
-
-
Using the Account Wizard, indicate that the new account you want to set
- up is a newsgroup account.
-
-
-
Once you've set up access to the new server, you can
- subscribe to newsgroups on that
- server. In the Mail window, open the File menu, and choose Subscribe.
Setting Up
- &brandShortName; Mail & Newsgroups to Work Offline
-
-
&brandShortName; Mail & Newsgroups' offline feature lets you
- download your mail and read it offline (while disconnected from the
- Internet). If you use a dial-up (modem) connection to access your mail and
- you want to reduce the time you are connected, or, if you need to temporarily
- disconnect from your company's network while traveling or switching
- locations, you can download your mail so that you can read it offline. The
- offline feature can automatically download incoming messages and then later
- send all your outgoing messages when you reconnect.
-
-
Note that for POP accounts your mail is already downloaded by default, so
- most of these offline features aren't relevant for POP accounts.
-
-
If you occasionally want to work offline, &brandShortName; Mail &
- Newsgroups lets you easily:
-
-
-
Download your Inbox for offline use.
-
Download an individual folder for offline use.
-
Download only selected or flagged messages for offline use.
-
Download directory entries in your address book for offline use.
-
-
-
If you frequently work offline, &brandShortName; Mail & Newsgroups also
- lets you:
-
-
-
Set up one or more of your accounts for offline use.
-
Set offline and disk space preferences for each account.
-
Select the folders and newsgroups that you want to view offline.
You can tell &brandShortName; Mail & Newsgroups to automatically
- download your Inbox messages for offline use. Later, when you go back online,
- &brandShortName; Mail & Newsgroups automatically synchronizes your Inbox
- messages with the server.
-
-
Note that the Inbox for POP accounts is downloaded by default, so this
- section does not apply for POP accounts.
-
-
To automatically download your Inbox for offline use, begin from the Mail
- window:
-
-
-
Open the Edit menu and choose Mail & Newsgroups Account Settings. You
- see the Mail & Newsgroups Account Settings dialog box.
-
In the left side of the dialog box, under the name of the account you
- want to use offline, select Offline & Disk Space. (This category is not
- available for POP accounts.)
-
Check the box labeled Make the messages in my Inbox available when I
- am working offline.
-
Click OK.
-
In the folder pane, under the name of the account you want to use
- offline, click any folder other than the Inbox. For example, click the Sent
- or the Drafts folder. Then click the Inbox folder to start downloading its
- messages.
-
Once downloading is complete, click the Online/Offline indicator
- in the lower right corner of the
- Mail window (to the left of the Cookie icon) to go offline.
-
-
-
&brandShortName; Mail & Newsgroups automatically downloads all messages
- in your Inbox so you can read and respond to them while working offline.
- After disconnecting, &brandShortName; Mail & Newsgroups remains open so
- you can continue to work with your messages.
-
-
To reconnect to the Internet so you can work online:
-
-
-
Click the Online/Offline indicator in the lower right corner of the Mail window (to the left of the
- Cookie icon) to go back online.
-
-
-
When you go back online, &brandShortName; Mail & Newsgroups
- automatically synchronizes your Inbox messages with the server, by
- replicating any changes you made while working offline.
-
-
Tip: &brandShortName; Mail & Newsgroups saves any
- messages that you send while working offline in the Unsent Messages folder
- under Local Folders. To have &brandShortName; Mail & Newsgroups
- automatically send your unsent messages when you reconnect, use the
- Preferences command on the &brandShortName;
- Edit menu to change the
- offline preferences for all
- your accounts.
Downloading an
- Individual Folder for Offline Use
-
-
Note that POP accounts don't allow you to manage folders on the POP
- server, so this section does not apply to POP accounts.
-
-
To download a specific folder for offline use, begin from the Mail
- window:
-
-
-
In the left side of the Mail window, select the folder that you want to
- download for offline use.
-
Open the Edit menu, and choose Folder Properties. You see the Properties
- dialog box.
-
Click the Offline tab.
-
Check Select this folder for offline use.
-
Click Download Now if you want to immediately begin downloading the
- folder's messages. Alternatively, you can continue working, and when
- you are ready to go offline, proceed to the next step.
-
Click the Online/Offline indicator
- in the lower right corner of the Mail window to go offline.
-
In the Work Offline dialog box, click Download.
-
-
-
&brandShortName; Mail & Newsgroups automatically downloads all messages
- in the selected folder so you can read and respond to them while working
- offline. After disconnecting, &brandShortName; Mail & Newsgroups remains
- open so you can continue to work with your messages.
-
-
Note: Message headers that have been downloaded for reading
- offline display a darker gray envelope or newsgroup icon.
-
-
To reconnect to the Internet so you can work online:
-
-
-
Click the Online/Offline indicator in the lower right corner of the Mail window (to the left of the
- Cookie icon) to go back online.
-
-
-
&brandShortName; Mail & Newsgroups automatically synchronizes the
- offline folders with the server, by replicating any changes you made while
- working offline.
-
-
Tip: &brandShortName; Mail & Newsgroups saves any
- messages that you sent while working offline in the Unsent Messages folder
- under Local Folders. When you reconnect, choose Send Unsent Messages from the
- File menu to send all your saved messages at once. To have &brandShortName;
- Mail & Newsgroups automatically send your unsent messages when you
- reconnect, use the Preferences command on the
- &brandShortName;Edit
- menu to change your offline
- preferences.
Downloading
- Selected or Flagged Messages for Offline Use
-
-
Note that messages are downloaded by default for POP accounts. However, if
- you have enabled the Fetch headers only setting in the POP account
- settings, then only the headers will be downloaded, and you will need to use
- the commands in this section to download the complete messages.
-
-
To download selected messages for offline use, begin from the Mail
- window:
-
-
-
Select a Mail or Newsgroup folder to display its messages.
-
Select the messages you want to download, as follows:
-
-
To select a group of adjacent messages, click the first message, and
- then Shift-click to select the last message in the group.
-
To select messages anywhere in the message list, hold down the
- CmdCtrl key and click
- each message.
-
-
-
Open the File menu, choose Offline, and then choose Get Selected Messages
- from the submenu. &brandShortName; Mail & Newsgroups downloads the
- selected messages.
-
-
-
To download flagged messages for offline use, begin from the Mail
- window:
-
-
-
Select a Mail or Newsgroup folder to display its messages.
-
Click in the flag column of each message you want to download. A flag
- appears where you clicked to indicate that the message has been marked. If
- the flag column is not visible, click the Show/Hide Columns icon
- and select Flag from the list.
-
Open the File menu, choose Offline, and then choose Get Flagged Messages.
- &brandShortName; Mail & Newsgroups downloads the flagged messages.
-
-
-
Once downloading is complete, click the Online/Offline indicator in the
- lower right corner of the Mail window (to the left of the Cookie icon) to go
- offline. After you disconnect, &brandShortName; Mail & Newsgroups remains
- open so you can continue to work with your messages.
-
-
Note that the Get Selected Messages and Get Flagged Messages
- menu items are also available in the pop-up thread context menu, for faster
- access.
-
-
Note: Message headers that have been downloaded for reading
- offline display a darker gray envelope or newsgroup icon.
-
-
To reconnect to the Internet so you can work online:
-
-
-
Click the Online/Offline indicator in the lower right corner of the Mail window to go online.
-
-
-
Tip: &brandShortName; Mail & Newsgroups saves any
- messages that you sent while working offline in the Unsent Messages folder
- under Local Folders. When you reconnect, choose Send Unsent Messages from the
- File menu to send all your saved messages at once. To have &brandShortName;
- Mail & Newsgroups automatically send your unsent messages when you
- reconnect, use the Preferences command on the
- &brandShortName;Edit
- menu to change your offline
- preferences.
You can download (replicate) the entries in a directory server to your
- computer so that they are available when you work offline. Once you've
- downloaded directory entries, you can use the same procedure to update your
- local copy of the entries with the latest entries on the directory
- server.
-
-
To download or update an address book LDAP directory for offline use:
-
-
-
Make sure you're online.
-
Open the Window menu, and choose Address Book.
-
In the Address Book window, select the directory that you want to
- download (replicate).
-
Click Properties in the Address Book toolbar. The Directory Server
- Properties dialog box appears.
-
Click the Offline tab.
-
Click Download Now to start copying the entries to your computer.
-
If prompted, enter your network user name and password, and click OK to
- start the download.
-
-
Depending on the number of directory entries, the download process may
- take a while, so please be patient.
-
-
-
-
After the download finishes, you can work offline and search the directory
- or use it for address autocompletion when composing messages. After
- you've been using your local copy of the directory for a while, you may
- wish to update it to get the latest entries from the directory server. To
- update your local copy, use the procedure described above.
To set up one or more accounts for working offline, you use the Offline and
- Disk Space preferences in the Mail & Newsgroups Account Settings dialog
- box. Once set, you don't need to change these preferences each time you
- want to work offline. The offline and disk space preferences you can set for
- an account depend on the type of account (IMAP, POP, or Newsgroup).
-
-
Here's a summary of the steps you will follow to set up your accounts
- for offline use:
-
-
-
For each account that you want to work with while offline, use the Mail
- & Newsgroups Account Settings dialog box to set the Offline & Disk
- Space preferences for that account. You must select the items (folders and
- newsgroups) that you want to download for offline use. See
- Selecting Items for Offline
- Viewing for more information.
-
-
Once set, you don't need to change these settings. See the sections
- below for information on setting offline and disk space preferences for
- IMAP,
- POP, and
- Newsgroup
- accounts.
-
-
Tip: To set the Offline & Disk Space preferences
- for the current account, open the File menu, choose Offline, and then
- choose Offline Settings.
-
-
Open the File menu, choose Offline, and then choose Download/Sync Now
- from the submenu.
-
Select the type of messages (mail or newsgroup or both) that you want to
- download.
-
-
Important: You must select at least one category (mail
- messages or newsgroup messages) in order for the download to work.
-
-
Select Work offline once download and/or sync is complete.
Before you can read mail and newsgroup messages while offline, you must
- first select them for downloading. You can set up an entire account for
- offline use. You can also choose which folders and newsgroups that you
- want to use offline.
-
-
Note: Keep in mind that selecting more items may increase
- download time and disk space used.
-
-
To select accounts, folders, and newsgroups for offline viewing, begin from
- the Mail window:
-
-
-
Open the Edit menu, choose Mail & Newsgroups Account Settings. You
- see the Mail & Newsgroups Account Settings dialog box.
-
Choose the Offline & Disk Space category for the account you want to
- change.
-
Click Select. You see your IMAP accounts, mail folders, and subscribed
- newsgroups.
-
-
Note: You see only the newsgroups and folders that
- you've already subscribed
- to. POP accounts and local mail folders don't appear in the
- list.
-
-
Select the items (folders, newsgroups) that you want to make available
- for offline use.
-
Click OK.
-
-
-
Once set, you don't need to change these settings each time you want to
- go offline. However, if you do want to change them, you can easily do so
- before going offline, since the same Select button is available when using
- the Download and
- Sync command.
If you have already selected mail folders and newsgroups for offline use,
- you are now ready to download and synchronize them. If you haven't yet
- selected items to download, you can choose them before you go offline.
-
-
If you are not already viewing the Download/Sync Now dialog box, follow
- these steps:
-
-
To download and synchronize your messages, begin from the Mail
- window:
-
-
-
Open the File menu, choose Offline, and then choose Download/Sync
- Now.
-
Select the categories (mail messages or newsgroup messages) that you want
- to download.
-
-
Important: You must select at least one category (Mail
- messages, Newsgroup messages) in order for the download to work. If the
- checkboxes are disabled, it means that you haven't yet selected
- items to download. Use the Select button to select items to download.
-
-
To send messages in your Unsent Messages folder before going offline,
- check Send Unsent Messages.
-
To go offline immediately after &brandShortName; Mail & Newsgroups
- finishes downloading, select Work offline once download and/or sync is
- complete.
-
To set or change the items to download, click Select. See
- Selecting Items for Offline
- Viewing for more information. You can skip this step if you've
- already selected items for download.
-
Click OK. &brandShortName; Mail & Newsgroups begins downloading the
- selected items.
-
-
-
If you chose to work offline once the download completes, then
- &brandShortName; Mail & Newsgroups immediately switches to offline mode.
- Otherwise, when you are ready to go offline, click the Online/Offline
- indicator in the lower right corner of
- the Mail window to go offline.
To work offline and reconnect later, begin from the Mail window.
-
-
When you are ready to work offline:
-
-
-
Click the online/offline indicator
- in the lower-right corner of the Mail window. Mail & Newsgroups prompts
- you to download messages, if you want, before going offline.
-
Click Download to download messages before going offline. If you want to
- work offline without downloading messages, click Don't Download.
-
-
-
Note: Message headers that have been downloaded for reading
- offline display a darker gray envelope or newsgroup icon.
-
-
Tip: To set &brandShortName; Mail & Newsgroups'
- download behavior when going offline, open the
- &brandShortName;Edit
- menu, choose Preferences, and then click the Offline & Disk Space
- category. You can choose to have &brandShortName; Mail & Newsgroups
- prompt you to download messages when going offline, to automatically
- download messages, or to not download any messages.
-
-
To reconnect and synchronize your messages:
-
-
-
Click the online/offline indicator in the lower-right corner of any &brandShortName; window.
-
Open the File menu, choose Offline, and then choose Download/Sync
- Now.
-
-
-
&brandShortName; Mail & Newsgroups synchronizes your messages with the
- server by replicating any changes you made while working offline.
-
-
Tip: To set &brandShortName; Mail & Newsgroups'
- behavior when going online, open the
- &brandShortName;Edit
- menu, choose Preferences, and then choose the Offline & Disk Space
- category. You can choose to have &brandShortName; Mail & Newsgroups
- prompt you to send unsent messages, to automatically send unsent messages,
- or to not send unsent messages.
This section describes the settings in the Mail & Newsgroups Account
- Settings dialog box. Unlike the Preferences dialog box, which applies
- settings to all accounts, the Mail & Newsgroups Account Settings dialog
- box lets you specify settings on a per-account basis.
-
-
If you are not currently viewing the Mail & Newsgroups Account Settings
- dialog box, follow these steps:
-
-
-
Begin from the Mail window.
-
Open the Edit menu and choose Mail & Newsgroups Account
- Settings.
-
Select the name of the account whose settings you want to view or
- change.
Mail & Newsgroups Account Settings - Account
- Settings
-
-
This section describes how to view or change your Account Settings, such as
- your user name, reply-to address, and signature file. If you are not already
- viewing the Account Settings, begin from the Mail window:
-
-
-
Open the Edit menu and choose Mail & Newsgroups Account Settings. You
- see the Mail & Newsgroups Account Settings dialog box.
-
Select the name of the account to display the Account Settings
- panel.
-
-
-
-
Account Name: The name for this account.
-
Identity: Stores your name, email address, reply-to
- address (only if different from your email address), and organization
- (optional).
-
Attach this signature: Lets you choose the signature
- file (in text or HTML format) you want to attach to your outgoing messages.
- Click Choose to locate the signature file (optional).
-
Attach my vCard to messages: Lets you choose if your
- vCard should be attached to your outgoing messages. Click Edit Card to edit
- the card information (optional).
Mail & Newsgroups Account Settings - Server
- Settings
-
-
&brandShortName; Mail & Newsgroups can work with two types of mail
- servers: IMAP and POP. If you are not sure which server type your Internet
- service provider supports, ask your service provider. If your Internet
- service provider supports both, the following descriptions may help you
- choose which one to use.
Advantages: Your messages and any changes to them stay on
- your server, saving local disk space. Also, you always have access to an
- updated mailbox, and you can get your mail from multiple locations.
- Performance on a modem is faster, since you initially download message
- headers only.
Advantages: Your messages are downloaded to your local
- computer all at once, but you can also specify whether to keep copies of the
- messages on the server and delete messages on the server when they are
- deleted locally. Most ISPs currently support POP.
-
-
Disadvantages: If you use more than one computer, messages
- might reside on one or the other, but not both. POP doesn't work as well
- as IMAP over a slow link connection. Also, you can't access all mail
- folders from multiple locations.
-
-
Note that more recent POP servers have features that allow retrieving only
- the headers instead of the full message, like IMAP allows. Using these
- features allows performance with POP to be nearly as fast as with IMAP.
If you are not already viewing the IMAP server settings, begin from the Mail
- window:
-
-
-
Open the Edit menu and choose Mail & Newsgroups Account Settings. You
- see the Mail & Newsgroups Account Settings dialog box.
-
Select the account name and click the Server Settings category. (If you
- chose an IMAP server when you set up this account, you see your IMAP server
- settings.)
-
-
-
-
Server Type: The server type (IMAP Mail Server) that you
- specified when you created this account. To change the server type
- associated with this account, you must delete the account and then
- re-create it.
-
Server Name: The server name that you specified when you
- created this account. If you are having problems getting mail from this
- account, verify with your service provider or system administrator that the
- server name you entered is correct.
-
User Name: The user name that you specified when you
- created this account.
-
Port: Unless otherwise instructed to do so by your
- service provider or system administrator, leave this setting
- unchanged.
-
Use secure connection (SSL): Choose this setting if your
- mail server is configured to send and receive encrypted messages. If you
- are unsure, contact your service provider or system administrator.
-
Use secure authentication: Choose this setting if you
- want to use secure mechanisms for logging in like CRAM-MD5. If you are
- unsure if your service supports this, contact your service provider or
- system administrator.
-
Check for new mail at startup: Choose this setting if
- you want Mail & Newsgroups to automatically check this account for new
- messages whenever you start Mail & Newsgroups.
-
Check for new messages every [__] minutes: Choose this
- setting to automatically check for new messages, and then specify the
- number of minutes between mail checks. If you do not select this setting,
- you can check for new messages at any time by clicking Get Msgs in the Mail
- window.
-
When I delete a message:
- Choose the behavior you want for deleted messages. Move it to the Trash
- folder is recommended unless you are instructed to use a different
- setting by your system administrator or service provider. Messages marked
- as deleted are removed only when you compact folders.
-
Clean up (Expunge) Inbox on Exit: Removes deleted
- messages from the Inbox when you exit Mail & Newsgroups. Choose this
- if you chose to mark messages as deleted.
-
Empty Trash on Exit: Empties the Trash folder whenever
- you quit Mail & Newsgroups.
-
Advanced: Lets you choose a different outgoing server
- (SMTP) for outgoing messages from this account. You can also reach the
- Advanced IMAP Server Settings
- through this button.
-
Local directory: The location on your hard disk where
- mail for this account is stored.
-
-
-
Advanced IMAP Server Settings
-
-
In most cases, advanced IMAP server settings are automatically supplied by
- the server. If you are unsure about the settings for this dialog box,
- contact your ISP or system administrator.
-
-
If you are not already viewing the advanced IMAP server settings, begin
- from the Mail window.
-
-
-
Open the Edit menu and choose Mail & Newsgroups Account Settings. You
- see the Mail & Newsgroups Account Settings dialog box.
-
Select the account name and click the Server Settings category.
-
If the mail server type is an IMAP server, you can click Advanced to set
- additional IMAP options, such as:
-
-
the IMAP server directory path
-
showing only subscribed folders
-
support for subfolders
-
any personal and public (shared folder) namespaces for this
- directory
If you are not already viewing the POP server settings, begin from the Mail
- window:
-
-
-
Open the Edit menu and choose Mail & Newsgroups Account Settings. You
- see the Mail & Newsgroups Account Settings dialog box.
-
Select the account name and click the Server Settings category name. (If
- you chose a POP server when you set up this account, you see your POP
- server settings.)
-
-
-
-
Server Type: The server type (POP Mail Server) that you
- specified when you created this account. To change the server type
- associated with this account, you must delete the account and then
- re-create it.
-
Server Name: The server name that you specified when you
- created this account. If you are having problems getting mail from this
- account, verify with your service provider or system administrator that the
- server name you entered is correct.
-
User Name: The user name that you specified when you
- created this account.
-
Port: Unless otherwise instructed to do so by your
- service provider or system administrator, leave this setting
- unchanged.
-
Use secure connection (SSL): Choose this setting if your
- mail server is configured to send and receive encrypted messages. If you
- are unsure, contact your service provider or system administrator.
-
Use secure authentication: Choose this setting if you
- want to use secure mechanisms for logging in like CRAM-MD5 and APOP. If you
- are unsure if your server supports this, contact your service provider or
- system administrator.
-
Check for new mail at startup: Choose this setting if
- you want Mail & Newsgroups to automatically check this account for new
- messages whenever you start Mail & Newsgroups. For POP accounts, Mail
- & Newsgroups doesn't download the new messages until you click Get
- Msgs on the Mail toolbar.
-
Check for new messages every [__] minutes: Choose this
- setting to automatically check for new messages, and then specify the
- number of minutes between mail checks. If you do not select this setting,
- you can check for new messages at any time by clicking Get Msgs in the Mail
- window.
-
Automatically download any new messages: Choose this
- setting if you want Mail & Newsgroups to retrieve messages immediately
- each time it checks the server.
-
Fetch headers only: Choose this setting if you want to
- only download the headers instead of entire messages when downloading new
- mail. This option requires your POP server to support the TOP
- command. Most recent POP servers support it, but if you are unsure about
- your server, contact your service provider or system administrator.
-
Leave messages on server: Choose this setting to store a
- copy of messages on the mail server in addition to downloading them to your
- computer.
-
-
For at most [__] days: Choose this setting to remove
- messages from the server automatically after the number of days you
- enter here.
-
Until I delete or move them from Inbox: Choose this
- setting to remove messages from the server once you delete them or move
- them from your Inbox into another folder.
-
-
-
Empty Trash on Exit: Choose this setting to empty the
- Trash folder whenever you quit Mail & Newsgroups.
-
Advanced: Lets you choose a different outgoing server
- (SMTP) for outgoing messages from this account.
-
Local directory: The location on your hard disk where
- mail for this account is stored.
This section describes how to change news server settings. If you are not
- already viewing news server settings, begin from the Mail window:
-
-
-
Open the Edit menu and choose Mail & Newsgroups Account Settings. You
- see the Mail & Newsgroups Account Settings dialog box.
-
Select the account name and click the Server Settings category. (If you
- chose a newsgroup server when you set up this account, you see your
- newsgroup server settings.)
-
-
-
-
Server Type: The server type (NNTP) that you specified
- when you created this account.
-
Server Name: The server name that you specified when you
- created this account. If you are having problems receiving messages from
- this account, verify with your service provider or system administrator
- that the server name you entered is correct.
-
Port: Unless otherwise instructed to do so by your
- service provider or system administrator, leave this setting
- unchanged.
-
Use secure connection (SSL): Choose this setting if your
- news server is configured to send and receive encrypted messages. If you
- are unsure, contact your service provider or system administrator.
-
Check for new messages every [__] minutes: Choose this
- setting to automatically check for new messages, and then specify the
- number of minutes between mail checks. If you do not select this setting,
- you can check for new messages at any time by clicking Get Msgs in the Mail
- window.
-
Ask me before downloading more than [__] messages:
- Choose this setting to conserve disk space and download time, by setting a
- limit for the number of messages you can retrieve at one time.
-
Always request authentication when connecting to this
- server: Some servers allow you to talk to them without logging in,
- but will silently hide all the private groups/postings unless you
- are logged in. Choose this setting to force &brandShortName; to
- authenticate each time it connects to this server even when the server
- doesn't ask (also called Pushed Authentication).
-
Advanced: Lets you choose a different outgoing server
- (SMTP) for outgoing messages from this account.
-
newsrc file: The path to the newsrc file is mostly
- displayed for your information. The newsrc file stores information about
- the newsgroups to which you are subscribed and the messages you have read
- in each newsgroup.
-
Local directory: The location on your hard disk where
- mail for this account is stored.
Mail & Newsgroups Account Settings - Copies
- & Folders
-
-
This section describes the settings for sending automatic copies, and for
- storing copies of outgoing messages, message drafts, and message
- templates.
-
-
By default, &brandShortName; Mail & Newsgroups stores copies of your
- outgoing messages in the Sent folder for the current account.
- &brandShortName; Mail & Newsgroups also stores message drafts in the
- Drafts folder and message templates in the Templates folder for the
- current account.
-
-
If you are not already viewing the settings for Copies & Folders, begin
- from the Mail window:
-
-
-
Open the Edit menu and choose Mail & Newsgroups Account Settings. You
- see the Mail & Newsgroups Account Settings dialog box.
-
Select the account, and click Copies & Folders. You see the Copies
- & Folders panel.
-
-
-
-
Place a copy in: Select where to store copies of your
- outgoing mail and newsgroup messages. If you don't want to use the
- default Sent folder for the current account, click Other and then choose
- an account and then choose the folder for storing copies.
-
Bcc these email addresses: Select whether you want to
- always send a blind carbon copy (bcc) to another addressee, and enter the
- address. If you want to always send a blind carbon copy to yourself, just
- add your address to this list. Separate addresses with comma (,).
-
Keep message drafts in: Select where to store message
- drafts. If you don't want to use the default Drafts folder for the
- current account, click Other and then choose another account and folder
- for storing drafts.
-
Keep message templates in: Select where to store
- message templates. If you don't want to use the default Templates
- folder for the current account, click Other and then choose another account
- and folder for storing templates.
-
Show confirmation dialog when messages are saved: Choose
- this option if you want Mail & Newsgroups to display a confirmation
- dialog box when you save a draft message or a template. If checked, a
- dialog box will appear when you save a draft or template to remind you
- where &brandShortName; Mail & Newsgroups is saving the draft or
- template.
Mail & Newsgroups Account Settings - Composition &
- Addressing
-
-
You use Composition settings to choose how to format text and to handle
- replies.
-
-
-
Compose messages in HTML format: Use the HTML editor as
- the default editor for writing mail and newsgroup messages. Leave this item
- unchecked to use the plain-text editor by default. HTML messages can
- include formatted text, links, images, and tables, just like a web page.
- However, some recipients may not be able to receive HTML messages.
-
-
Tip: If you only want to use an editor occasionally,
- you can hold down the Shift key while clicking the Compose or the Reply
- button to switch to the non-default on an as-needed basis.
-
-
Automatically quote the original message when replying:
- Select this to include the original message text in your reply. Use the
- drop-down list to select if the cursor should be positioned below or above
- the quoted text. You can also choose the quoting to be automatically
- selected.
-
-
and place my signature: This drop-down list lets you
- choose where you want your signature to be placed. It's only
- selectable if you decided to attach a
- signature and to place the cursor above the quoted text.
-
-
-
-
-
You use Addressing settings to override the global LDAP server settings
- specified for all address books in the
- Preferences dialog box. LDAP server settings affect the behavior of
- address autocompletion, and you can
- change these settings for each account if necessary.
-
-
Address autocompletion uses your address books to find matching entries when
- you type email addresses in the addressing area of the Compose window.
-
-
If you are not already viewing the Addressing settings, begin from the Mail
- window:
-
-
-
Open the Edit menu and choose Mail & Newsgroups Account Settings. You
- see the Mail & Newsgroups Account Settings dialog box.
-
Select the account and click the Composition & Addressing
- category.
-
-
-
-
Automatically append my domain to addresses: Select
- this if you want Mail & Newsgroups to automatically complete
- addresses you type with the domain from your account's address.
-
Use my global LDAP server preferences for this account:
- This is the default. Select this if you don't want to override the
- global LDAP server preferences for this account.
-
Use a different LDAP server: Select this option and then
- choose another LDAP server from the list if you want to use a different
- LDAP directory server for address autocompletion with this account. If
- necessary, click Edit Directories to edit individual directory server
- settings, add a directory server, or delete a directory server. For more
- information, see Adding and
- Removing LDAP Directories.
-
-
-
The directory you select will also be searched for matching certificates
- when you attempt to send an encrypted message to one or more recipients for
- whom you don't have certificates on file.
Mail & Newsgroups Account Settings -
- Offline & Disk Space
-
-
Offline & Disk Space settings let you conserve disk space or set up an
- account so that you can use it while offline (disconnected from the
- Internet). The settings available depend on the mail server type (IMAP, POP,
- or News) associated with the account.
If you are not already viewing the offline and disk space preferences for an
- IMAP account, begin from the Mail window:
-
-
-
Open the Edit menu and choose Mail & Newsgroups Account Settings. You
- see the Mail & Newsgroups Account Settings dialog box.
-
Choose the Offline & Disk Space category for an IMAP account.
-
-
-
-
Make the messages in my Inbox available when I am working
- offline: Select this option so that messages in your Inbox will be
- available when you are working offline.
-
When I create new folders, select them for offline use:
- Select this option so that new folders you create are automatically
- selected for offline use. If left unchecked, new folders won't be
- automatically selected for offline use. You can manually select folders for
- offline by choosing the Download/Sync Now command (available from the File
- menu, under Offline). Click the Select button in the Download/Sync Messages
- dialog box to select the folders.
-
Select folders for offline use: Click to select the
- folders that you want to make available for offline use. See
- Selecting Items for Offline
- Viewing for more information.
-
Messages larger than [__] KB: Select this option to
- conserve disk space by preventing large messages from being downloaded.
- Enter the maximum size for downloaded messages.
Messages from POP accounts are fully downloaded to your local machine unless
- you have enabled the Fetch headers only setting. This section
- describes how you can save disk space for a POP account. If your account has
- the Fetch headers only setting enabled, then these Disk Space
- preferences are ignored. If you are not already viewing the Disk Space
- preferences for a POP account, follow these steps:
-
-
Begin from the Mail window.
-
-
-
Open the Edit menu, choose Mail & Newsgroups Account Settings. You
- see the Mail & Newsgroups Account Settings dialog box.
-
Click the Disk Space category for a POP account.
-
-
-
-
Messages larger than [__] KB: Select this option to
- conserve disk space by preventing large messages from being downloaded.
- Enter the maximum size for downloaded messages.
If you are not already viewing the offline and disk space settings for a
- News account, begin from the Mail window:
-
-
-
Open the Edit menu, and choose Mail & Newsgroups Account Settings.
- You see the Mail & Newsgroups Account Settings dialog box.
-
Choose the Offline & Disk Space category for a News account.
-
-
-
-
Select newsgroups for offline use: Click to select the
- newsgroups that you want to make available for offline use. See
- Selecting Items for Offline
- Viewing for more information.
-
-
-
The following settings help to save disk space and download time. Specify
- which messages you don't want to download locally:
-
-
-
Read messages: Select this option to only download
- message bodies from messages you haven't already read.
-
Messages larger than [__] KB: Select this option to
- conserve disk space by preventing large messages from being downloaded.
- Enter the maximum size for downloaded messages.
-
Messages more than [__] days old: Select this option to
- only download messages that are not older than the number of days you enter
- here.
-
-
-
&brandShortName; can automatically delete newsgroup messages for you. You
- can configure this process with the options listed below
- Keep:
-
-
-
All messages: Keep all messages. Never delete messages
- automatically.
-
The newest [__] messages: Enter the number of messages
- to keep. With this setting only messages older than these messages are
- deleted.
-
Messages which have arrived within the last [__] days:
- Keep all messages that arrived within the given number of days.
-
-
-
With the last two settings you can further constrain the three options to
- delete messages automatically. This is especially useful in combination with
- the option to keep all messages.
-
-
-
Only unread messages: Select this option to deny
- &brandShortName; the deletion of unread messages.
-
Only message bodies less than [__] days old: Select this
- option to deny &brandShortName; the deletion of messages that are newer
- than the number of days you specify here.
Mail & Newsgroups Account Settings - Junk
- Settings
-
-
This section describes how to use the account junk settings. If
- you are not currently viewing the Junk Settings, follow these steps:
-
-
-
Open the Edit menu, and choose Mail & Newsgroups Account Settings.
- You see the Mail & Newsgroups Account Settings dialog box.
-
Click the Junk Settings category for your mail account.
-
-
-
You use the Junk Settings panel to define your account-specific settings
- for the adaptive mail filter. Global junk settings are changed under
- Mail & Newsgroups Preferences -
- Junk Mail.
-
-
-
Enable adaptive junk mail controls for this account:
- Toggle this option to activate or deactivate junk mail classification.
-
Do not mark mail as junk if the sender is in [the address
- book chosen from all your address books available in the drop down
- box]:
- Choose this option to prevent messages from people you know inadvertently
- classified as junk mail.
-
Trust junk mail headers set by [an external junk filter
- like Spam Assassin or Spam Pal]: Choose this option if you want to
- trust the junk classification of external filter programs.
-
Move new junk messages to:
- Check this option to automatically move messages flagged as Junk to a
- special folder.
-
-
Junk folder on [account]: Select this to use
- the default Junk folder.
-
Other: [account]: Select this to choose your own
- custom-named junk folder.
-
Automatically delete junk messages older than [__] days from
- this folder: If you are confident old messages classified as
- junk are indeed junk mail, check this option to automatically delete
- old junk messages after a grace period.
Mail & Newsgroups Account Settings - Return
- Receipts
-
-
This section describes how to use the Return Receipts account settings. If
- you are not currently viewing the Return Receipts settings, follow these
- steps:
-
-
-
Open the Edit menu, and choose Mail & Newsgroups Account Settings.
- You see the Mail & Newsgroups Account Settings dialog box.
-
Click the Return Receipts category for your mail account.
-
-
-
You use the Return Receipts settings to define return receipt settings for
- outgoing messages from this mail account. You also use the Return Receipt
- settings to specify how to manage requests you receive for return receipts.
- These settings override global return receipt preferences you specified using
- Mail & Newsgroups Preferences -
- Return Receipts.
Customize return receipts for this account: Lets you
- change the return receipt preferences for this account.
-
-
When sending messages, always request a return
- receipt: Enables automatic return receipt requests for all
- outgoing messages from this mail account.
-
Leave it in my Inbox: Return receipt
- confirmation messages are delivered to the Inbox for this account.
-
-
Tip: Choose this option if you want to use a
- filter that automatically moves return receipt confirmation
- messages to a folder you specify. For information on creating and
- using filters, see Creating
- Message Filters.
-
-
Move it to my Sent Mail folder: Incoming return
- receipt confirmation messages are moved to the Sent mail folder for
- this account.
-
Never send a return receipt: Choose this option if
- you do not want to send a return receipt in response to requests for
- return receipts from others.
-
Allow return receipts for some messages: Choose how
- you want to respond to requests you receive for return receipts.
This section describes how to configure the Mail & Newsgroup Account
- Settings that control mail message security. Before you do so, however, you
- must obtain one or more mail certificates. For details, see
- Signing & Encrypting Messages.
-
-
If you are not already viewing the Security settings for your mail account,
- begin from the Mail window:
-
-
-
Open the Edit menu and choose Mail & Newsgroups Account
- Settings.
-
Click Security under the name of the mail account whose security settings
- you want to configure.
The main purpose of the Security panel in Mail & Newsgroup Account
- Settings is to select two certificates:
-
-
-
The email certificate you want to use for signing mail messages you send
- to other people.
-
The email certificate you want other people to use when they encrypt
- messages they send to you.
-
-
-
Depending on the policies of the
- certificate authority (CA)
- that issues your certificate(s), you can use one certificate for both
- purposes or two different certificates. Even if you use just one, you must
- specify it twice, once for digital signing and once for encryption.
-
-
The certificates you select here are included with every signed message you
- send. These certificates allow your recipients to verify your digital
- signature and to encrypt messages that they send to you.
-
-
Digital Signing
-
-
You use the Digital Signing area in the Security
- panel to specify how you want to sign your email messages:
-
-
-
Use this certificate to digitally sign messages you
- send: If this field is empty or if it displays the wrong
- certificate, click Select to choose from the certificates you have on
- file.
-
Digitally sign messages: Select this checkbox if you
- want to digitally sign all the messages you send. (A personal certificate
- must be specified below before you can select this checkbox.)
-
-
-
Regardless of whether the Digitally sign messages checkbox is
- selected here, you can change your mind before you send an individual
- message.
-
-
To change the digital signature setting for a message you are writing in
- the Compose window, click the arrow below the Security icon near the top of
- the window and select or deselect Digital Sign This Message. For
- details, see
- Signing
- & Encrypting a New Message.
-
-
Encryption
-
-
You use the Encryption area in the Security panel to
- specify how you routinely want to use encryption when sending your
- messages:
-
-
-
Use this certificate to encrypt & decrypt messages sent to
- you: If this field is empty or if it displays the wrong
- certificate, click Select to choose from the certificates you have on
- file.
-
Never: Select this option if you never want to use
- encryption, or only occasionally.
-
Required: Select this option if you always want to use
- encryption. If you don't have all the necessary certificates, the
- message won't be sent unless you explicitly turn off encryption for
- that message only.
-
-
-
Regardless of which encryption option you select, you can change your mind
- before you send an individual message.
-
-
To change the encryption setting for a message you are writing in the
- Compose window, click the arrow below the Security icon near the top of the
- window and choose the encryption setting you want. For details, see
- Signing
- & Encrypting a New Message.
Mail & Newsgroups Account Settings - Local
- Folders
-
-
Local Folders is the account where &brandShortName; Mail & Newsgroups
- saves any messages that you send while working offline. Messages you send
- while working offline are saved in the Unsent Messages folder under Local
- Folders. Any folders you create under the Local Folders account reside on
- your hard disk, so Local Folders is a good place to save messages that you
- want to keep.
-
-
If you are not already viewing the Local Folders settings, begin from the
- Mail window:
-
-
-
Open the Edit menu and choose Mail & Newsgroups Account Settings. You
- see the Mail & Newsgroups Account Settings dialog box.
-
Select the Local Folders category.
-
-
-
-
Account Name: The name associated with the Local Folders
- account.
-
Local directory: The location on your hard disk where
- mail for this account is stored.
Mail & Newsgroups Account Settings - Outgoing
- Server (SMTP)
-
-
The outgoing server will transport your outgoing mail to the intended
- recipients.
-
-
If you are not already viewing the Outgoing Server (SMTP) settings, begin
- from the Mail window:
-
-
-
Click on any Mail window.
-
From the Edit menu, choose Mail & Newsgroup Account Settings.
-
Select Outgoing Server (SMTP) and set up as follows (If you are not sure
- which option to choose, check with your ISP or system administrator):
-
-
-
-
Server name: The SMTP server that will deliver your
- outgoing mail. To use a different SMTP server, change this field.
-
Port: The port on which the SMTP server will be
- connected. By default it holds the standard port for the specified
- encryption. Change it if the mail server is listening for connections
- on a non-standard port.
-
Use name and password: If your SMTP server requires
- authentication to send mail, select this option and enter your user name.
- The first time you send mail, you will be prompted for your password. At
- that time you can instruct &brandShortName; to save your password for
- future sessions.
-
Use secure connection: If your outgoing server is
- configured to support an encrypted connection, choose one of the following
- (if you make a choice for which your server is not configured, you will
- get an error message when sending mail):
-
-
No: If you don't want to use an encrypted
- link.
-
TLS, if available: &brandShortName; will try to use
- a TLS encrypted connection. If the server doesn't support it, an
- unencrypted connection is used.
-
TLS: Require a TLS encrypted connection. This
- mechanism will mostly run on the standard SMTP port 25.
-
SSL: Require a SSL encrypted connection. The default
- port for this is 465.
-
-
-
Advanced: Click this button to set up additional SMTP
- servers or to change the default SMTP server.
Mail & Newsgroups Preferences - Mail &
- Newsgroups
-
-
This section describes the main Mail & Newsgroups preferences. If you
- are not already viewing the Mail & Newsgroups main preferences, follow
- these steps:
-
-
-
Open the &brandShortName;
- Edit menu and choose Preferences. You see the
- Preferences dialog box.
-
Click the Mail & Newsgroups category.
-
-
-
-
Confirm when moving folders to the Trash: Choose to
- allow Mail & Newsgroups to prompt you before deleting folders.
-
Use &brandShortName; Mail as the default mail
- application: Select &brandShortName; Mail & Newsgroups as the
- default mail application for Windows and from within other applications
- such as Microsoft Word.
-
-
Note: Setting &brandShortName; Mail & Newsgroups as
- the default mail application may disable another mail application. To
- restore the other mail application as the default, deselect this
- option.
-
-
Remember the last selected message: Choose this option
- if you want &brandShortName; to select the message you had selected last
- before leaving a folder when you reenter a folder.
-
Preserve threading when sorting messages: Select this
- option if you want &brandShortName; to preserve the threaded message
- grouping when sorting
- messages. If it is not selected, &brandShortName; automatically
- displays the messages unthreaded when you sort them by clicking on the
- column headers.
-
When Mail launches, show the Start Page in the message
- area: Select this to enable the Start Page. The Start Page
- appears in the message area when you first open &brandShortName; Mail &
- Newsgroups. This page is the default page, but you can enter a different
- web page or URL of your choice. To disable the Start Page, deselect this
- option. Click Restore Default to return to the original page provided by
- &brandShortName;.
Message Display preferences allow you to choose how messages are
- displayed (for example, font style and color) in all accounts. If you are not
- already viewing the Message Display settings, follow these steps:
-
-
-
Open the &brandShortName;
- Edit menu and choose Preferences. You see the
- Preferences dialog box.
-
Under the Mail & Newsgroups category, click Message Display. (If no
- subcategories are visible, double-click Mail & Newsgroups to expand
- the list.)
-
-
-
-
When opening messages, display them in: Here you can
- choose if you want to reuse a message window for the next mail or if you
- want to open a new one for each.
-
Block images and other content from remote sources:
- Select this checkbox if you do not want to display remote images and other
- content in received messages. (This checkbox is selected by default.)
-
but allow if the sender is in this address book: Select
- this checkbox if you want to allow remote content in messages from senders
- in the chosen address book. (This checkbox is selected by default.)
-
Wait [__] seconds before marking a message as read:
- Choose this option if you do not want a message to be marked as read when
- you are only taking a brief look at it. Enter the number of seconds you
- want a message to be displayed before it gets marked as read automatically.
-
-
Tip: If you do not want Mail & Newsgroups to mark
- your messages as read automatically at all, you can select this option
- and enter a very large number of seconds.
-
-
Plain Text Messages: Select the font you prefer for
- viewing plain-text messages: fixed width or variable width. Choosing a font
- style, size, and color for quoted plain-text messages can help you more
- easily distinguish quoted text (usually a message that's been
- forwarded to you or by you).
-
-
Wrap text to fit window width: Select this so that
- incoming messages are word-wrapped to fit the width of your Mail
- window.
-
Display emoticons as graphics: Select this so that
- when you receive messages that contain emoticons (also called smiley
- faces) Mail & Newsgroups can convert them to graphics, for example:
-
Notification preferences allow you to select different methods for informing
- you on arrival of a new message. So you don't have to always look in the
- folders.
-
-
-
Open the &brandShortName;
- Edit menu and choose Preferences.
-
Under the Mail & Newsgroups category, click Notifications. (If no
- subcategories are visible, double-click Mail & Newsgroups to expand
- the list.)
-
-
-
-
Show an alert: Select this if you want
- &brandShortName; Mail & Newsgroups to display a sliding alert above
- your system tray in the lower right corner of your screen when new
- messages arrive. The sliding alert only appears once when new messages
- arrive, and won't appear again until you bring the Mail &
- Newsgroups window to the front.
-
-
-
-
-
-
-
Sliding new mail alert
-
-
-
-
When the alert appears, clicking the link displayed in the alert will
- take you to the first folder that has new mail. If no &brandShortName;
- applications are running, Quick Launch must be enabled in order to
- display the new message alert.
-
-
If any &brandShortName; application is running, then Quick Launch does
- not need to be enabled in order to display the new message alert. For
- information on using Quick Launch, see
- Using Quick Launch.
-
-
Once &brandShortName; Mail has been started, the new message alert will
- continue to work even after you close the Mail window (as long as another
- &brandShortName; application is running).
-
-
-
Show a tray icon: Select this if you want
- &brandShortName; Mail & Newsgroups to display an icon in your system
- tray (which is usually found in the lower right corner of your screen) when
- new messages arrive. This icon will stay in the system tray until you have
- visited one of your folders with new mail or checked for new messages
- manually.
-
New mail tray icon
-
When the icon appears, double-clicking it will open the &brandShortName;
- Mail & Newsgroups main window.
-
-
-
Animate the Dock icon: Select this if you
- want Mail & Newsgroups to bounce the &brandShortName; Dock icon when
- new messages arrive.
-
Play a sound: Select this if you want &brandShortName;
- Mail & Newsgroups to play a sound when new messages arrive. You can
- choose between the default system sound and a custom sound in WAV format.
- If you choose the latter, use the Browse button to select the sound file in
- the file locator. Click on the Preview button to listen to the chosen sound
- file.
-
-
Once &brandShortName; Mail has been started, the new messages sound will
- continue to work even after you close the Mail window (as long as another
- &brandShortName; application is running).
-
-
If no &brandShortName; applications are running, Quick
- Launch must be enabled in order to play a sound when new messages
- arrive.
-
-
If any &brandShortName; application is running, then Quick
- Launch does not need to be enabled in order to play a sound when new
- messages arrive. For information on using Quick Launch, see
- Using Quick Launch.
Composition preferences affect how you create messages (for example,
- forwarding options and address autocompletion) in all accounts. If you are
- not already viewing the Composition settings, follow these steps:
-
-
-
Open the &brandShortName;
- Edit menu and choose Preferences.
-
Under the Mail & Newsgroups category, click Composition. (If no
- subcategories are visible, double-click Mail & Newsgroups to expand
- the list.)
-
-
-
-
Forward Messages: Choose how you want forwarded
- message text to appear: as an attachment or inline (in the body
- of your message).
-
Automatically save the message every [__] minutes:
- Choose this option if you want Mail & Newsgroups to save the message
- you are currently composing automatically at the given interval. After a
- computer crash or program failure you can find the latest saved version of
- the message in your Drafts folder.
-
Confirm when using keyboard shortcut to send message:
- Check this option if want to be asked if you're sure to be ready to
- send the message when you're pressing Ctrl+Return in message editor.
- This may help you avoid accidentally sending the message if you enter the
- keyboard shortcut by mistake when composing a message.
-
Wrap plain text messages at [__] characters: Enter a
- number to set the right margin for text in the message area.
-
Check spelling before sending: Select this option to
- have Mail & Newsgroups always check the spelling of your message before
- you send it.
-
Check spelling as you type: Select this option to have
- Mail & Newsgroups always check the spelling of your message as you type
- it.
-
Language: Use the drop-down list to select the language
- you want to use to check the spelling in your messages or to download more
- dictionaries.
-
Defaults for HTML Messages: Here you can define what the
- defaults are for font, size, text and background color if you choose to
- send mails in HTML format.
Send Format preferences allow you to specify how you want to format your
- outgoing messages. If you are not already viewing the Send Format settings,
- follow these steps:
-
-
-
Open the &brandShortName;
- Edit menu and choose Preferences. You see the
- Preferences dialog box.
-
Under the Mail & Newsgroups category, click Send Format. (If no
- subcategories are visible, double-click Mail & Newsgroups to expand
- the list.)
-
-
-
-
Ask me what to do: This option requires Mail &
- Newsgroups to prompt you to choose a format before you send the
- message.
-
Convert the message to plain text: This option may
- cause your message to lose formatting such as bold text.
-
Send the message in HTML anyway: If you select this
- option, keep in mind that some mail programs may have trouble displaying
- the message.
-
Send the message in both plain text and HTML: This
- option uses more disk space.
-
-
You can always override these preferences for an individual message by
- using the Options menu in the Mail Compose window.
-
-
HTML and Plain Text Domains: Use the Add button to add
- the domain names that you typically send mail to, if you know which domains
- can display HTML-formatted mail messages, and which domains can only
- display plain text.
-
-
-
For example, if you typically send mail to multiple recipients that have the
- same domain name (for example, your colleagues all have email addresses that
- end in netscape.net), and you know that this domain name is capable of
- displaying HTML messages, then you can add the netscape.net domain to the
- list of HTML Domains so that Mail & Newsgroups will automatically send
- messages in HTML format to these recipients.
-
-
Similarly, if you typically send mail to recipients at a domain that you
- know can only receive Plain Text messages, you can add that domain name to
- the list of Plain Text domains, so that Mail & Newsgroups automatically
- sends messages to that domain in plain-text format.
-
-
Note: If you regularly compose HTML (formatted) mail
- messages, keep in mind that sometimes not all recipients use mail programs
- that can display HTML formatting properly. Send Format preferences allow you
- to specify how you want to format messages that go to recipients who cannot
- display HTML-formatted mail. You can convert messages to plain text, format
- them only as HTML, or format them as both HTML and plain text. These
- preferences apply to all your mail accounts, but only to mail messages and
- not to newsgroup messages.
-
-
Whenever you add a person or address card to your address book, you can
- specify whether that addressee can receive HTML-formatted messages. However,
- when this information is unknown, you can set Send Format preferences for how
- Mail & Newsgroups formats these messages.
Addressing preferences allow you to control the settings for
- &brandShortName; Mail & Newsgroups address books (for example, email
- address collection and address autocompletion). If you are not already
- viewing the Addressing settings, follow these steps:
-
-
-
Open the &brandShortName;
- Edit menu and choose Preferences. You see the
- Preferences dialog box.
-
Under the Mail & Newsgroups category, select Addressing. (If no
- subcategories are visible, double-click Mail & Newsgroups to expand
- the list.)
-
-
-
-
Email Address Collection: Select this if you want Mail
- & Newsgroups to automatically collect recipients' email addresses.
- Use the drop-down list to choose between having the addresses added to your
- Collected Addresses book or your Personal address book.
-
Address Autocompletion:
- Address autocompletion allows you to quickly address mail without having to
- search for names or type names completely. Select from which location Mail
- & Newsgroups will search for matching addresses: Local Address
- Books (Personal Address Book, Collected Addresses Book, or any other
- local address book) or Directory Server (an available LDAP
- directory server) or both. If you want Mail & Newsgroups to highlight
- addresses that do not autocomplete, then select that option.
-
-
Note: If while addressing mail, multiple email address
- matches are found, Mail & Newsgroups displays a list of all possible
- choices.
-
-
If you select Directory Server, choose a directory server from the list.
- A directory server lets you look up addresses that are not stored in one
- of your local address books. The directory you select will also be
- searched for matching certificates when you attempt to send an encrypted
- message to one or more recipients for whom you don't have
- certificates on file.
Note: Directory server settings you enter from the
- Preferences dialog box apply to all your mail accounts. You can override
- these settings for individual accounts by specifying different LDAP
- directory servers or server settings using the Addressing settings for an
- account in the Mail & Newsgroups Account Settings dialog box. To set
- different addressing options for a specific account, open the Edit menu
- and choose Mail & Newsgroups Account Settings.
This section describes how to use the Junk Mail preferences panel. If
- you are not currently viewing the Junk Mail panel, follow these steps:
-
-
-
Open the &brandShortName;
- Edit menu and choose Preferences.
-
Under the Mail & Newsgroups category, select Junk Mail. (If no
- subcategories are visible, double-click Mail & Newsgroups to expand the
- list.)
-
-
-
-
When I manually mark messages as junk: Choose this to
- set what you want &brandShortName; to do when you manually mark messages
- as Junk.
-
-
Move them to the account's Junk folder:
- Choose this to move manually-marked Junk messages to the Junk folder.
-
-
Delete them: Choose this to move manually-marked
- Junk messages to the trash folder.
-
-
-
Mark messages determined to be junk as read: Select this
- option to mark junk messages as read, so they will not show up as new.
-
Enable junk filter logging: Select this option to allow
- logging the history of Junk mail detections. Click the Show log
- button to open a dialog showing this log.
-
Reset training data: Click this button to clear the
- training data of the adaptive junk filter. Since this will effectively
- destroy your personal junk profile, you will be asked for confirmation.
-
This section describes how to use the Tags preferences panel. You use the
- Tags preferences to define the tag text, colors and order for message tags.
- If you are not currently viewing the panel, follow these steps:
-
-
-
Open the &brandShortName;
- Edit menu and choose Preferences.
-
Under the Mail & Newsgroups category, select Tags. (If no options
- are visible, double-click the Mail & Newsgroups category to expand the
- list.)
-
-
-
-
Customize Tags: Specifies the tag text and the color
- for each tag. You can edit or replace the default tag text with your
- own text (up to 32 characters). To change the tag color, click the color
- chip next to that tag and select a new color. Use the Move Up and Move Down
- buttons to order your tags by descending importance. Messages with
- multiple tags will be colored according to their most important tag.
-
Restore Defaults: Removes all customized tags and
- restores just the default tags' text and colors.
This section describes how to use the Return Receipts preferences panel. If
- you are not currently viewing the Return Receipts panel, follow these
- steps:
-
-
-
Open the &brandShortName;
- Edit menu and choose Preferences.
-
Under the Mail & Newsgroups category, select Return Receipts. (If no
- subcategories are visible, double-click Mail & Newsgroups to expand the
- list.)
-
-
-
You use the Return Receipts preferences to define return receipt settings
- for outgoing messages from all your mail accounts. You also use the Return
- Receipt preferences to specify how to manage requests you receive for return
- receipts.
-
-
-
When sending messages, always request a return receipt:
- Enables automatic return receipt requests for all outgoing messages in all
- your mail accounts.
-
Leave it in my Inbox: Return receipt confirmation
- messages are delivered to your Inbox.
-
-
Tip: Choose this option if you want to use a filter
- that automatically moves return receipt confirmation messages to a folder
- you specify. For information on creating and using filters, see
- Creating Message Filters.
-
-
Move it to my Sent Mail folder: Incoming return receipt
- confirmation messages are moved to your Sent mail folder.
-
Never send a return receipt: Choose this option if you
- do not want to send a return receipt in response to requests for return
- receipts from others.
-
Allow return receipts for some messages: Choose how you
- want to respond to requests you receive for return receipts.
Mail & Newsgroups Preferences - Character
- Encoding
-
-
Character encoding preferences allow you to choose how messages are encoded
- when being displayed or created in all accounts. If you are not already
- viewing the Character Encoding settings, follow these steps:
-
-
-
Open the &brandShortName;
- Edit menu and choose Preferences. You see the
- Preferences dialog box.
-
Under the Mail & Newsgroups category, click Character Encoding. (If
- no subcategories are visible, double-click Mail & Newsgroups to expand
- the list.)
-
-
-
-
Default Character Encoding: Click this drop-down list to
- select the character encoding you want Mail & Newsgroups to use as the
- default for incoming mail and newsgroup messages. This is recommended if
- it's likely you might receive messages in which the character encoding
- (MIME charset) is not indicated, such as when reading messages in
- international newsgroups.
-
Always use this default character encoding when messages are
- displayed: Select this to apply the default character encoding to
- all messages.
-
-
Tip: You can later view or change the character
- encoding for a specific folder. In the Mail window, select a folder from
- the list of Mail folders. Open the View menu, and choose Character
- Encoding.
-
-
For messages that contain 8-bit characters, use 'quoted
- printable' MIME encoding: Choose to have Mail &
- Newsgroups use quoted printable MIME encoding when sending regular
- messages that use an 8-bit character encoding (for example, Latin
- ISO-8859-3).
-
Default Character Encoding: Select the character
- encoding you want Mail & Newsgroups to use as the default for outgoing
- mail and newsgroup messages. Note that this character encoding is
- not used when replying to a message. Instead, the
- character encoding of the message being replied to is used by default.
- Choose Always use this default character encoding in
- replies to use the default character encoding for outgoing
- messages even when replying.
Mail & Newsgroups Preferences -
- Offline & Disk Space
-
-
This section describes how to use the Offline & Disk Space preferences
- panel. If you are not currently viewing the panel, follow these steps:
-
-
-
Open the &brandShortName;
- Edit menu and choose Preferences.
-
Under the Mail & Newsgroups category, select Offline & Disk
- Space. (If no subcategories are visible, double-click Mail &
- Newsgroups to expand the list.).
-
-
-
The Offline & Disk Space preferences allow you to set preferences for
- working offline, going online, and disk space.
-
-
-
Offline: Select how you want Mail & Newsgroups to
- handle messages when going online or offline.
-
Disk Space: Select this to conserve disk space by
- automatically compacting message folders when it will save the amount
- of disk space you enter.
-
-
-
diff --git a/mailnews/base/prefs/resources/content/mailPrefsOverlay.xul b/mailnews/base/prefs/resources/content/mailPrefsOverlay.xul
index f8f881d9bc2..52b6787e220 100644
--- a/mailnews/base/prefs/resources/content/mailPrefsOverlay.xul
+++ b/mailnews/base/prefs/resources/content/mailPrefsOverlay.xul
@@ -91,7 +91,7 @@
-
+
diff --git a/mailnews/base/prefs/resources/content/pref-labels.js b/mailnews/base/prefs/resources/content/pref-labels.js
index 4e4de39cef0..166271e3f51 100644
--- a/mailnews/base/prefs/resources/content/pref-labels.js
+++ b/mailnews/base/prefs/resources/content/pref-labels.js
@@ -11,16 +11,13 @@
* for the specific language governing rights and limitations under the
* License.
*
- * The Original Code is Mozilla Communicator.
+ * The Original Code is SeaMonkey Internet Suite Code.
*
- * The Initial Developer of the Original Code is
- * Netscape Communications Corp.
- * Portions created by the Initial Developer are Copyright (C) 2001
+ * The Initial Developer of the Original Code is the SeaMonkey project.
+ * Portions created by the Initial Developer are Copyright (C) 2006
* the Initial Developer. All Rights Reserved.
*
* Contributor(s):
- * Sean Su
- * Ian Neal
* Karsten Düsterloh
*
* Alternatively, the contents of this file may be used under the terms of
@@ -37,105 +34,366 @@
*
* ***** END LICENSE BLOCK ***** */
-var gTagListBox = null;
+// Each tag entry in our list looks like this, where is tag's unique key:
+//
+//
+// ) type='button'/>
+//
+//
+const TAGPANEL_URI = 'chrome://messenger/content/pref-labels.xul';
+const TAGLIST_ID = 'tagList'; // UI element
+const ACTIVE_TAGS_ID = TAGLIST_ID + '.active'; // wsm element
+const DELETED_TAGS_ID = TAGLIST_ID + '.deleted'; // wsm element
+
+var gTagList = null; // tagList root element
+var gAddButton = null;
+var gDeleteButton = null;
+var gRaiseButton = null;
+var gLowerButton = null;
+
+var gDeletedTags = null; // tags to be deleted by the tagService
+
+// init global stuff before the wsm is used
+function InitTagPanel()
+{
+ gTagList = document.getElementById(TAGLIST_ID);
+ gAddButton = document.getElementById('addTagButton');
+ gDeleteButton = document.getElementById('deleteTagButton');
+ gRaiseButton = document.getElementById('raiseTagButton');
+ gLowerButton = document.getElementById('lowerTagButton');
+ UpdateButtonStates();
+ parent.initPanel(TAGPANEL_URI);
+}
function Startup()
{
- gTagListBox = document.getElementById('tagList');
- BuildTagList();
+ parent.hPrefWindow.registerOKCallbackFunc(OnOK);
}
-function GetCSSValue(aElement, aProperty)
+// store pref values in the wsm
+function GetFields(aPageData)
{
- return getComputedStyle(aElement, null).getPropertyCSSValue(aProperty).cssText;
+ // collect the tag definitions from the UI and store them in the wsm
+ var tags = [];
+ for (var entry = gTagList.firstChild; entry; entry = entry.nextSibling)
+ if (entry.localName == 'listitem')
+ {
+ // update taginfo with current values from textbox and colorpicker
+ var taginfo = entry.taginfo;
+ taginfo.tag = entry.firstChild.firstChild.value;
+ taginfo.color = entry.lastChild.lastChild.color;
+ tags.push(taginfo);
+ }
+ aPageData[ACTIVE_TAGS_ID] = tags;
+
+ // store the list of tags to be deleted in the OKHandler
+ aPageData[DELETED_TAGS_ID] = gDeletedTags;
+
+ return aPageData;
}
-// appends the tag to the tag list box
-function AppendTagItem(aTagName, aKey, aColor)
+// read pref values stored in the wsm
+function SetFields(aPageData)
{
- var item = gTagListBox.appendItem(aTagName, aKey);
- item.style.color = aColor;
- var listBackColor = GetCSSValue(gTagListBox, "background-color");
- var itemForeColor = GetCSSValue(item, "color");
- if (listBackColor == itemForeColor)
- item.style.color = GetCSSValue(gTagListBox, "color");
- return item;
-}
-
-function BuildTagList()
-{
- var tagService = Components.classes["@mozilla.org/messenger/tagservice;1"]
- .getService(Components.interfaces.nsIMsgTagService);
- var allTags = tagService.tagEnumerator;
- var allKeys = tagService.keyEnumerator;
- while (allTags.hasMore())
+ var i, tags;
+ // If the wsm has no tag data yet, get the list from the tag service.
+ if (!(ACTIVE_TAGS_ID in aPageData))
{
- var key = allKeys.getNext();
- AppendTagItem(allTags.getNext(), key, tagService.getColorForKey(key));
+ var tagService = Components.classes["@mozilla.org/messenger/tagservice;1"]
+ .getService(Components.interfaces.nsIMsgTagService);
+ var tagArray = tagService.getAllTags({});
+ tags = aPageData[ACTIVE_TAGS_ID] = [];
+ for (i = 0; i < tagArray.length; ++i)
+ {
+ // The nsMsgTag items are readonly, but we may need to change them.
+ // And we don't care for the current ordinal strings, we'll create new
+ // ones in the OKHandler if necessary
+ var t = tagArray[i];
+ tags.push({tag: t.tag, key: t.key, color: t.color});
+ }
}
+
+ // now create the dynamic elements
+ tags = aPageData[ACTIVE_TAGS_ID];
+
+ // Listitems we append to the "end" of the listbox and would be rendered
+ // outside the clipping area don't get their text and color set!
+ // (See also 354065.)
+ // So we stuff them in bottom-up... :-|
+ var beforeTag = null;
+ for (i = tags.length - 1; i >= 0; --i)
+ beforeTag = AppendTagEntry(tags[i], beforeTag);
+
+ // grab the list of tags to be deleted in the OKHandler
+ gDeletedTags = (DELETED_TAGS_ID in aPageData) ? aPageData[DELETED_TAGS_ID] : {};
+}
+
+// set text and color of the listitem
+function UpdateTagEntry(aTagInfo, aEntry)
+{
+ aEntry.firstChild.firstChild.value = aTagInfo.tag;
+ aEntry.lastChild.lastChild.color = aTagInfo.color;
+}
+
+function AppendTagEntry(aTagInfo, aRefChild)
+{
+ // Creating a colorpicker dynamically in an onload handler is really sucky.
+ // You MUST first set its type attribute (to select the correct binding), then
+ // add the element to the DOM (to bind the binding) and finally set the color
+ // property(!) afterwards. Try in any other order and fail... :-(
+ var key = aTagInfo.key;
+
+ var tagCell = document.createElement('listcell');
+ var textbox = document.createElement('textbox');
+ tagCell.appendChild(textbox);
+
+ var colorCell = document.createElement('listcell');
+ var colorpicker = document.createElement('colorpicker');
+ colorpicker.setAttribute('type', 'button');
+ colorCell.appendChild(colorpicker);
+
+ var entry = document.createElement('listitem');
+ entry.addEventListener('focus', OnFocus, true);
+ entry.setAttribute('allowevents', 'true'); // activate textbox and colorpicker
+ entry.taginfo = aTagInfo;
+ entry.appendChild(tagCell);
+ entry.appendChild(colorCell);
+
+ gTagList.insertBefore(entry, aRefChild);
+ UpdateTagEntry(aTagInfo, entry);
+ return entry;
+}
+
+function OnFocus(aEvent)
+{
+ // walk up until we find the listitem
+ var entry = aEvent.target;
+ while (entry.localName != 'listitem')
+ entry = entry.parentNode;
+ gTagList.selectedItem = entry;
+ UpdateButtonStates();
+}
+
+function FocusTagEntry(aEntry)
+{
+ // focus the entry's textbox
+ gTagList.ensureElementIsVisible(aEntry);
+ aEntry.firstChild.firstChild.focus();
+}
+
+function UpdateButtonStates()
+{
+ var entry = gTagList.selectedItem;
+ // disable Delete if no selection
+ gDeleteButton.disabled = !entry;
+ // disable Raise if no selection or first entry
+ gRaiseButton.disabled = !entry || !gTagList.getPreviousItem(entry, 1);
+ // disable Lower if no selection or last entry
+ gLowerButton.disabled = !entry || !gTagList.getNextItem(entry, 1);
+}
+
+function DisambiguateTag(aTag, aTagList)
+{
+ if (aTag in aTagList)
+ {
+ var suffix = 2;
+ while (aTag + ' ' + suffix in aTagList)
+ ++suffix;
+ aTag += ' ' + suffix;
+ }
+ return aTag;
+}
+
+function AddTag()
+{
+ // Add a new tag to the UI here. It will be only be written to the
+ // preference system only if the OKHandler is executed!
+
+ // create unique tag name
+ var dupeList = {}; // indexed by tag
+ for (var entry = gTagList.firstChild; entry; entry = entry.nextSibling)
+ if (entry.localName == 'listitem')
+ dupeList[entry.firstChild.firstChild.value] = true;
+ var tag = DisambiguateTag(gAddButton.getAttribute('defaulttagname'), dupeList);
+
+ // create new tag list entry
+ var tagInfo = {tag: tag, key: '', color: '', ordinal: ''};
+ var refChild = gTagList.getNextItem(gTagList.selectedItem, 1);
+ var newEntry = AppendTagEntry(tagInfo, refChild);
+ FocusTagEntry(newEntry);
}
function DeleteTag()
{
- var tagItemToRemove = gTagListBox.getSelectedItem();
- var index = gTagListBox.selectedIndex;
- if (index >= 0)
- {
- var itemToRemove = gTagListBox.getItemAtIndex(index);
- var tagService = Components.classes["@mozilla.org/messenger/tagservice;1"]
- .getService(Components.interfaces.nsIMsgTagService);
- tagService.deleteKey(itemToRemove.value);
- gTagListBox.removeItemAt(index);
- var numItemsInListBox = gTagListBox.getRowCount();
- gTagListBox.selectedIndex = index < numItemsInListBox ? index : numItemsInListBox - 1;
- }
+ // Delete the selected tag from the UI here. If it was added during this
+ // preference dialog session, we can drop it at once; if it was read from
+ // the preferences system, we need to remember killing it in the OKHandler.
+ var entry = gTagList.selectedItem;
+ var key = entry.taginfo.key;
+ if (key)
+ gDeletedTags[key] = true; // dummy value
+ // after removing, move focus to next entry, if it exist, else try previous
+ var newFocusItem = gTagList.getNextItem(entry, 1) ||
+ gTagList.getPreviousItem(entry, 1);
+ gTagList.removeItemAt(gTagList.getIndexOfItem(entry));
+ if (newFocusItem)
+ FocusTagEntry(newFocusItem);
+ else
+ UpdateButtonStates();
}
-function AddTag()
-{
- var args = {result: "", okCallback: AddTagCallback};
- var dialog = window.openDialog("chrome://messenger/content/newTagDialog.xul",
- "",
- "chrome,titlebar,modal",
- args);
-}
-
-function AddTagCallback(aName, aColor)
+function MoveTag(aMoveUp)
{
- var tagService = Components.classes["@mozilla.org/messenger/tagservice;1"]
- .getService(Components.interfaces.nsIMsgTagService);
- tagService.addTag(aName, aColor);
-
- var item = AppendTagItem(aName, tagService.getKeyForTag(aName), aColor);
- var tagListBox = document.getElementById('tagList');
- tagListBox.ensureElementIsVisible(item);
- tagListBox.selectItem(item);
- tagListBox.focus();
+ // Move the selected tag one position up or down in the tagList's child order.
+ // This reordering may require changing ordinal strings, which will happen
+ // when we write tag data to the preferences system in the OKHandler.
+ var entry = gTagList.selectedItem;
+ var successor = aMoveUp ? gTagList.getPreviousItem(entry, 1)
+ : gTagList.getNextItem(entry, 2);
+ entry.parentNode.insertBefore(entry, successor);
+ UpdateTagEntry(entry.taginfo, entry);
+ FocusTagEntry(entry);
}
-function RestoreDefaults()
+function Restore()
{
- var tagService = Components.classes["@mozilla.org/messenger/tagservice;1"]
- .getService(Components.interfaces.nsIMsgTagService);
- // remove all existing labels
- var allKeys = tagService.keyEnumerator;
- while (allKeys.hasMore())
+ // clear pref panel tag list
+ // Remember any known keys for deletion in the OKHandler.
+ while (gTagList.getRowCount())
{
- tagService.deleteKey(allKeys.getNext());
- gTagListBox.removeItemAt(0);
+ var key = gTagList.removeItemAt(0).taginfo.key;
+ if (key)
+ gDeletedTags[key] = true; // dummy value
}
- // add default items
+ // add default items (no ordinal strings for those)
var prefService = Components.classes["@mozilla.org/preferences-service;1"]
.getService(Components.interfaces.nsIPrefService);
var prefDescription = prefService.getDefaultBranch("mailnews.labels.description.");
var prefColor = prefService.getDefaultBranch("mailnews.labels.color.");
+ const kLocalizedString = Components.interfaces.nsIPrefLocalizedString;
for (var i = 1; i <= 5; ++i)
{
- // mimic nsMsgTagService::MigrateLabelsToTags() and create default tags from
- // the former label defaults
- var tag = prefDescription.getComplexValue(i, Components.interfaces.nsIPrefLocalizedString).data;
+ // create default tags from the former label defaults
+ var key = "$label" + i;
+ var tag = prefDescription.getComplexValue(i, kLocalizedString).data;
var color = prefColor.getCharPref(i);
- tagService.addTagForKey("$label" + i, tag, color);
+ var tagInfo = {tag: tag, key: key, color: color};
+ AppendTagEntry(tagInfo, null);
}
- BuildTagList();
+ FocusTagEntry(gTagList.getItemAtIndex(0));
+}
+
+function OnOK()
+{
+ var i;
+ var tagService = Components.classes["@mozilla.org/messenger/tagservice;1"]
+ .getService(Components.interfaces.nsIMsgTagService);
+ // we may be called in another page's context, so get the stored data from the
+ // wsm the hard way
+ var pageData = parent.hPrefWindow.wsm.dataManager.pageData[TAGPANEL_URI];
+ var activeTags = pageData[ACTIVE_TAGS_ID];
+ var deletedTags = pageData[DELETED_TAGS_ID];
+
+ // remove all deleted tags from the preferences system
+ for (var key in deletedTags)
+ tagService.deleteKey(key);
+
+ // count dupes so that we can eliminate them later
+ var dupeCounts = {}; // indexed by tag
+ for (i = 0; i < activeTags.length; ++i)
+ {
+ var tag = activeTags[i].tag;
+ if (tag in dupeCounts)
+ ++dupeCounts[tag];
+ else
+ dupeCounts[tag] = 0; // no dupes found yet
+ }
+
+ // Now write tags to the preferences system, create keys and ordinal strings.
+ // Manually set ordinal strings are NOT retained!
+ var lastTagInfo = null;
+ for (i = 0; i < activeTags.length; ++i)
+ {
+ var tagInfo = activeTags[i];
+ if (tagInfo)
+ {
+ var dupeCount = dupeCounts[tagInfo.tag];
+ if (dupeCount > 0)
+ {
+ // ignore the first dupe, but set mark for further processing
+ dupeCounts[tagInfo.tag] = -1;
+ }
+ else if (dupeCount < 0)
+ {
+ tagInfo.tag = DisambiguateTag(tagInfo.tag, dupeCounts);
+ dupeCounts[tagInfo.tag] = 0; // new tag name is unique
+ }
+
+ if (!tagInfo.key)
+ {
+ // newly added tag, need to create a key and read it
+ tagService.addTag(tagInfo.tag, '', '');
+ try
+ {
+ tagInfo.key = tagService.getKeyForTag(tagInfo.tag);
+ }
+ catch (e) {}
+ }
+
+ if (tagInfo.key)
+ {
+ if (!lastTagInfo)
+ {
+ // the first tag list entry needs no ordinal string
+ lastTagInfo = tagInfo;
+ tagInfo.ordinal = '';
+ }
+ else
+ {
+ // if tagInfo's key is lower than that of its predecessor,
+ // it needs an ordinal string
+ var lastOrdinal = lastTagInfo.ordinal || lastTagInfo.key;
+ if (lastOrdinal >= tagInfo.key)
+ {
+ // create new ordinal
+ var tail = lastOrdinal.length - 1;
+ if (('a' <= lastOrdinal[tail]) && (lastOrdinal[tail] < 'z'))
+ {
+ // increment last character
+ lastOrdinal = lastOrdinal.substr(0, tail) +
+ String.fromCharCode(lastOrdinal.charCodeAt(tail) + 1);
+ }
+ else
+ {
+ // just begin a new increment position
+ lastOrdinal += 'a';
+ }
+ tagInfo.ordinal = lastOrdinal;
+ }
+ else
+ {
+ // no ordinal necessary
+ tagInfo.ordinal = '';
+ }
+ }
+
+ // Update the tag definition
+ try
+ {
+ tagService.addTagForKey(tagInfo.key,
+ tagInfo.tag,
+ tagInfo.color,
+ tagInfo.ordinal);
+ }
+ catch (e)
+ {
+ dump('Could not update tag:\n' + e);
+ }
+ lastTagInfo = tagInfo;
+ } // have key
+ } // have tagInfo
+ } // for all active tags
}
diff --git a/mailnews/base/prefs/resources/content/pref-labels.xul b/mailnews/base/prefs/resources/content/pref-labels.xul
index 5fcc28130be..2bee51ef7f1 100644
--- a/mailnews/base/prefs/resources/content/pref-labels.xul
+++ b/mailnews/base/prefs/resources/content/pref-labels.xul
@@ -48,39 +48,62 @@
-
- and select the column to be added/removed from the list.
symbol in the Read column. Messages marked as read display a
- 
symbol in the Read column. If the
- Read column is not visible, click the Show/Hide Columns icon
- 
appears where you clicked to
- indicate that the message has been flagged. If the Flag column is not
- visible, click the Show/Hide Columns icon 
-
- 
in the lower right corner of the
- Mail window (to the left of the Cookie icon) to go offline.
in the lower right corner of the Mail window (to the left of the
- Cookie icon) to go back online.
New mail tray icon